Legal Billing Specialist

Atlantic Health System • Morristown, NJ

1d • Onsite

About The Position

The Legal Billing Specialist will be responsible for auditing legal invoices across all AHS-appointed law firms to ensure accuracy, compliance with billing guidelines, adherence to approved rates, and alignment with budget expectations. This role involves validating rate structures, assessing billing entries for reasonableness, and confirming appropriate professional levels are used for cost efficiency. The specialist will manage billing appeals, secure approvals for exceptions, and partner with law firms for documentation. Additionally, they will conduct annual reviews of billing guidelines, evaluate e-billing platforms, and generate reports on firm utilization and cost savings. The position also includes processing invoices from law firms and vendors, resolving discrepancies, processing payments in Oracle, identifying workflow inefficiencies, and maintaining confidentiality. A key responsibility is the reconciliation of captive insurance, including reviewing financial reports, validating cost center allocations, recording expenses in the Origami claims module, and completing monthly reconciliations by the 15th of each month.

Requirements

• Experience in auditing legal invoices.
• Knowledge of billing guidelines, approved rates, and budget expectations.
• Ability to validate rate structures and ensure compliance with negotiated terms.
• Skill in assessing billing entries for reasonableness and pursuing adjustments.
• Understanding of professional levels (partner, associate, paralegal) for cost optimization.
• Experience managing billing appeals and securing approvals for exceptions.
• Ability to partner with law firms to obtain documentation.
• Experience conducting reviews of billing guidelines for efficiency and process improvement.
• Familiarity with e-billing or audit platforms.
• Proficiency in generating and analyzing financial reports.
• Experience in invoice processing, review, and validation.
• Skill in resolving discrepancies with vendors and internal stakeholders.
• Experience processing payments in Oracle and ensuring cost center allocation.
• Ability to identify workflow inefficiencies and recommend process improvements.
• Strict adherence to confidentiality of financial and legal billing information.
• Experience obtaining and reviewing monthly financial reports.
• Ability to validate cost center allocations and correct misclassified transactions.
• Experience recording expenses and claim payments within a claims module (e.g., Origami).
• Ability to complete monthly reconciliation activities by established deadlines.

Responsibilities

• Audit legal invoices across all AHS-appointed law firms to ensure accuracy, compliance with billing guidelines, adherence to approved rates, and alignment with budget expectations.
• Validate rate structures for attorneys and staff with external firms and ensure ongoing compliance with negotiated terms.
• Assess billing entries for reasonableness based on claim complexity, litigation phase, and scope of work; proactively pursue reductions or adjustments where appropriate.
• Confirm that work is performed by the appropriate level of professional (partner, associate, paralegal) to optimize cost efficiency.
• Manage and respond to billing appeals from outside counsel; secure required approvals from Claims leadership or in-house counsel for any guideline exceptions.
• Partner directly with law firms to obtain supporting documentation necessary to complete invoice audits.
• Conduct annual review of AHS billing guidelines to identify opportunities for enhanced efficiency, cost containment, and process improvement.
• Evaluate and support implementation of third-party e-billing or audit platforms to streamline invoice review (e.g., identification of rate discrepancies, duplicate billing, budget overruns, and calculation errors).
• Generate and analyze reporting on firm utilization, guideline compliance, spend trends, and cost savings achieved through the billing audit process.
• Receive, review, and validate invoices from law firms and third-party vendors for accuracy and completeness.
• Resolve discrepancies through direct coordination with vendors and internal stakeholders.
• Process payments in Oracle in accordance with established timelines and ensure proper cost center allocation.
• Identify workflow inefficiencies and recommend process improvements to enhance operational performance.
• Maintain strict confidentiality of financial and legal billing information.
• Obtain and review monthly financial reports from AHS Finance detailing payments on behalf of AHS Insurance Co., Ltd.
• Validate cost center allocations and correct any misclassified or improperly recorded transactions.
• Record legal expenses and claim payments within the Origami claims module to support accurate financial reconciliation, error detection, and fraud prevention.
• Complete monthly reconciliation activities by the 15th of each month in alignment with reporting deadlines.

Benefits

• Medical, Dental, Vision, Prescription Coverage (22.5 hours per week or above for full-time and part-time team members)
• Life & AD&D Insurance.
• Short-Term and Long-Term Disability (with options to supplement)
• 403(b) Retirement Plan: Employer match, additional non-elective contribution
• PTO & Paid Sick Leave
• Tuition Assistance, Advancement & Academic Advising
• Parental, Adoption, Surrogacy Leave
• Backup and On-Site Childcare
• Well-Being Rewards
• Employee Assistance Program (EAP)
• Fertility Benefits, Healthy Pregnancy Program
• Flexible Spending & Commuter Accounts
• Pet, Home & Auto, Identity Theft and Legal Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed