Legal Billing Coordinator

Summary: .•Garden City, NY

About The Position

A preeminent full-service law firm with offices in New York, New Jersey, Connecticut, Washington D.C., and Florida is seeking a Legal Billing Coordinator. The firm is known for its commitment to excellence and providing superior service to both clients and colleagues.

Requirements

Minimum of 3 years of legal billing experience in a law firm environment.
Demonstrated experience using Elite 3E.
Knowledge of legal billing practices, trust accounting, and revenue cycle management.
Experience with Elite 3E and electronic billing platforms such as Legal Tracker, Serengeti, and other company-mandated e-billing systems.
Strong understanding of company billing guidelines and fee arrangements.
Proficiency in Microsoft Office Suite, particularly Excel.
Excellent attention to detail and accuracy.
Strong organizational, analytical, and problem-solving skills.
Ability to manage multiple priorities and meet strict deadlines.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively within a team environment.

Nice To Haves

Knowledge of LEDES formats, UTBMS coding, outside counsel guidelines, and electronic invoice submission processes preferred.
Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Experience supporting multiple practice groups and high-volume billing environments.
Familiarity with law firm accounting systems and reporting tools.

Responsibilities

Prepare, review, edit, and finalize monthly company invoices using 3E.
Coordinate the complete billing cycle for assigned attorneys and practice groups.
Review proformas and make necessary revisions based on attorney feedback and company requirements.
Ensure compliance with outside counsel guidelines, electronic billing requirements, and company-specific billing protocols.
Process billing adjustments, write-offs, write-downs, transfers, and cost corrections as approved.
Monitor billing deadlines and proactively follow up with attorneys to ensure timely invoice submission.
Submit invoices through various e-billing platforms and resolve billing rejections or appeals.
Research and respond to attorney and company inquiries regarding billing matters.
Reconcile billing discrepancies and maintain accurate billing records.
Collaborate with Accounts Receivable personnel to support collections efforts and resolve payment issues.
Maintain confidentiality of company, financial, and firm information.