Legal Billing & Collections Specialist

Gateway Search Associates • Philadelphia, PA

32d • $55,000 - $65,000 • Onsite

About The Position

Our Client, a prestigious law firm located in Center City, Philadelphia, is seeking a Billing Specialist to join our growing team. This is an exciting opportunity to contribute to the firm’s operations while working in a dynamic and professional environment. The ideal candidate will have experience in legal billing, attention to detail, and a passion for accuracy.

Requirements

• Minimum of 2 years of experience in billing, preferably in a law firm environment.
• High school diploma required.
• Strong proficiency in billing software (e.g., Elite, TimeSlips, or similar).
• Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational skills and attention to detail.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.

Nice To Haves

• Bachelor’s degree or relevant certification (such as in accounting or legal billing) is a plus.
• Knowledge of legal terminology and billing practices is a plus.

Responsibilities

• Prepare and Review Client Billing: Generate and review client invoices in accordance with firm policies and client guidelines. Ensure that bills reflect accurate time entries, expenses, and fees.
• Billing Data Management: Enter and maintain accurate timekeeping and billing data in the firm’s billing software. Ensure that all relevant information is updated and correct.
• Coordination with Attorneys and Staff: Work closely with attorneys, paralegals, and other team members to ensure timely and accurate billing. Respond to inquiries related to billing issues and concerns.
• Handle Discrepancies and Adjustments: Address client inquiries regarding invoices, providing clarification and adjustments as needed. Resolve billing discrepancies in a timely and professional manner.
• Reporting and Financial Analysis: Assist with the preparation of billing reports and assist with monthly financial close processes.
• Billing Process Optimization: Identify opportunities to streamline billing procedures and ensure that processes are in line with industry best practices.
• Maintain Confidentiality: Handle sensitive financial data with discretion and ensure compliance with all confidentiality policies.

Benefits

• 401(k) match after one month of employment
• Dental insurance
• Health insurance
• Life insurance
• Disability benefits
• Paid time off
• Vision insurance
• Medical and dependent care spending accounts
• Commuting and parking pre-tax accounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED