Legal Assistant– Estates and Commercial Litigation - 3+ Years - London (Hybrid)

Lerners LLP•London, ON

8h•CA$55,670 - CA$65,900•Hybrid

About The Position

Lerners is seeking a Legal Assistant to support the Dispute Resolution & Advocacy practice group in the London, Ontario office. The ideal candidate will have over three years of experience working in a similar position. The primary duties include legal administrative and practice support for multiple busy litigation lawyers with practices in estates litigation and commercial litigation. This is a Hybrid position and requires a minimum of three days per week in the office.

Requirements

Minimum 3–5 years of experience as a Legal Assistant, preferably within a litigation environment.
Strong knowledge of legal administrative procedures and applicable court or tribunal processes.
Strong understanding of the Rules of Civil Procedure, including service requirements, filing procedures, and limitation and procedural deadlines.
Proven ability to identify and resolve non-routine issues through the appropriate interpretation of procedures, methods, and standards.
Strong organizational skills and attention to detail, with the ability to effectively manage multiple priorities.
Excellent written and verbal communication skills.
Strong commitment to client service and professionalism.
Demonstrated ability to adapt to changing priorities, workloads, and practice needs.
Ability to work effectively both independently and as part of a team.
Advanced proficiency with legal technology and Microsoft Office applications.

Nice To Haves

Experience with ACL, Case Center, Justice Services Online (JSO), RelativityOne, iManage, and/or OneDrive is considered an asset.
Experience working in a hybrid or remote work environment is considered an asset.

Responsibilities

Serve as a key administrative and practice support resource including scheduling calls, meetings, examinations, appointments, and maintaining ongoing client communications.
Coordinate and maintain lawyer calendars, meetings, deadlines, reminders, and an effective bring-forward system.
Request conflict checks and assist with opening, maintaining, and closing files.
Draft, format, proofread, and process legal documents and correspondence based on precedents.
Prepare, compile, serve, file, and track court and tribunal materials, including motion records and other legal documents.
Monitor key deadlines and procedural requirements, applying knowledge of applicable rules and processes to ensure timely completion of tasks.
Organize, maintain, scan, and upload file materials within the firm's document management system.
Compile, upload, and transmit documents securely through electronic filing systems, secure file transfer platforms, and online portals.
Prepare, send, and follow up on client invoices and related administrative matters.
Communicate professionally with clients, courts, experts, service providers, and other external stakeholders.
Independently prioritize competing demands and resolve non-routine administrative and procedural issues using sound judgment and established practices.
Handle sensitive and confidential information with discretion and professionalism.
Demonstrate flexibility and adaptability in managing changing priorities and practice needs.
Perform other duties related to the administration of the practice.