Legal Assistant

Kestra Holdings•Austin, TX

10d

About The Position

The Legal Assistant will provide comprehensive support to our corporate legal team, focusing on a range of critical legal and administrative tasks. This role is instrumental in supporting corporate governance, litigation, regulatory compliance, and various corporate transactions, including mergers and acquisitions. Additionally, the Legal Assistant plays a key role in managing commercial and Errors & Omissions (E&O) insurance matters for the company and its advisors.

Requirements

High school diploma required
Strong organizational and document management skills.
Ability to handle confidential information with discretion.
Knowledge of, or ability to gain sound knowledge of insurance policies and program.
Working knowledge of brokerage operations, compliance, and other areas of a broker-dealer.
Analytical thinking skills.
Excellent communication and coordination skills.
Familiarity with legal document drafting and corporate governance.
Proficient in litigation tracking systems and basic insurance processes.

Nice To Haves

College degree preferred
Industry experience preferred
Paralegal or similar experience preferred

Responsibilities

Draft and assist in the preparation of business and legal documents under the guidance of the Executive Vice President (EVP) and Legal team.
Prepare materials for quarterly Board meetings, ensuring accuracy and completeness.
Handle sensitive information, including financial data and legal documents, with utmost confidentiality.
Organize and manage legal documents, contracts, and records efficiently.
Assist Senior Counsel with pre- and post- close coordination of required documents and filings for mergers and acquisitions.
Maintain litigation tracking systems, such as spreadsheets and tracking files for all Legal functions including historical matters, invoices, financial claim accrual/estimates, and claim log.
Coordinate requests for documents from external entities, ensuring accuracy and completeness of responses.
Assist in responding to legal requests and subpoenas and managing document submissions ensuring the firm responds in a timely manner.
Lead the quarterly audit process for firms, managing responses and documentation.
Manage administrative office tasks including scheduling meetings, calendars and priorities for the Legal department.
Prepare, organize, and distribute materials for Board meetings, ensuring accuracy.
Maintain corporate minute books, directories of directors and officers, and organizational charts.
Work with the registered agent to ensure timely filing of annual reports for Kestra firms with Secretary of State offices.
Track and coordinate insurance coverage for complaints against Kestra firms and advisors.
Ensure timely responses to advisor inquiries regarding E&O and other insurance enrollment and coverage.
Oversee the renewal of yearly insurance applications for all Kestra firm policies.