Legal Assistant

Segal McCambridge•New York, NY

2d•$60,000 - $85,000•Hybrid

About The Position

Segal McCambridge, a national litigation firm, is seeking an experienced legal assistant to join our New York office supporting several attorneys. The ideal candidate will provide high-level administrative support to attorneys focusing on civil litigation matters throughout NY and surrounding areas. This position offers exponential opportunity for someone looking to perform challenging work in a collaborative, team environment within a well-established, but growing firm. This is a hybrid position with a flexible blend of in-office and remote work.

Requirements

Minimum 2 years’ experience as a legal assistant or secretary in a civil litigation setting
Experience with NY State and Federal court procedures and rules
Experience filing documents with NYCEF and other electronic filing systems
Strong understanding of civil litigation procedures, court rules, and legal terminology
Excellent organizational and time-management skills with the ability to prioritize tasks and work efficiently under pressure
Meticulous attention to detail and accuracy in drafting, editing and proofreading legal documents
Proficiency with Microsoft products (Word, Excel, PowerPoint, Outlook), Windows Applications, Internet search engines and electronic court filing and service applications
Ability to maintain confidentiality
Interpersonal skills necessary in order to communicate and follow instructions effectively
Independent judgment required to plan, prioritize and organize diversified workload

Responsibilities

Supporting high volume, civil defense matters pending in state and federal courts
Creating, editing, formatting and finalizing a wide variety of documents including correspondence, memoranda, discovery, pleadings, all types of motions and briefs and other legal documents
Filing and serving legal documents in all NY courts
Communicating with courts, opposing counsel, clients and vendors
Processing vendor invoices and prepare check requests
Preparing expense reimbursement forms
Maintaining attorney calendars, scheduling court appearances, depositions, meetings and deadlines
Opening new files and ensuring proper indexing and filing of original legal documents and electronic files
Assisting attorneys in preparing for trials, including organizing exhibits, coordinating witness schedules and drafting trial-related documents
Making travel arrangements and appointments for attorney(s) and coordinating meetings, depositions, etc.
Entering billable time entries into the firm's timekeeping system accurately and in a timely manner
Working collaboratively in a fast-paced team environment, assisting attorneys and supporting colleagues as needed
Performing general administrative duties such as filing, photocopying, scanning, managing office supplies, answering phones, and all other duties as assigned by your supervisor