Legal Assistant

The Metropolitan Museum of Art•New York, NY

3d•Onsite

About The Position

The Metropolitan Museum of Art (The Met) is seeking a Legal Assistant to support staff attorneys in all legal and administrative functions. This role involves managing calendars, preparing documents, handling file management, and facilitating internal and external communications. The Met is committed to fostering a collaborative and respectful work environment with a diverse staff, aiming to create the most dynamic and inspiring art museum in the world. All staff members are expected to uphold the museum's core values: respect, inclusivity, collaboration, excellence, and integrity.

Requirements

Bachelor’s degree required, with coursework in a legal field a plus.
1-2 years of administrative or legal assistant experience
Familiarity with legal terminology and processes preferred
Experience with document management and filing systems
Ability to handle confidential information with discretion
Strong organizational and time-management skills
Excellent written and verbal communication abilities
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Detail-oriented with a high level of accuracy
Ability to prioritize tasks and meet deadlines in a fast-paced environment
Professional demeanor and strong interpersonal skills
Adaptability and willingness to assist with varied tasks

Nice To Haves

Coursework in a legal field a plus.

Responsibilities

Coordinate and schedule meetings
Document and process incident reports and insurance claims
Assist with insurance certificate and proof of insurance requests
Document and distribute auto insurance cards and registrations
Assist with the Museum’s annual non-fine arts insurance renewal
Draft Committee meeting minutes
Assist in the preparation of document productions and litigation support
File and support annual federal and state registration applications, including Certificates of Residency and NYS public solicitation license
Liaise with Planned Giving team on non-tangible asset trust and estate matters (e.g., bequests of cash, retirement account distributions, etc.)
Support trust and estate attorneys with tangible asset trust and estate matters (e.g., bequests of art, archival material, etc.)
In collaboration with tax attorneys, manage outside counsel for annual multi-state charitable registration renewals
Develop and maintain project tracking systems and follow up with attorneys and external parties on responses and deadlines
Draft and maintain digital and paper records of correspondence, notes, notices, filing confirmations, estate materials, and other matter documentation
Prepare files for deposit in Museum Archives
Answer incoming calls and transfer or take messages, as necessary
Provide coverage for other legal assistants, as necessary
Other duties, as assigned

Benefits

Medical, dental, vision and life insurance
403(b) basic retirement plan and optional matching retirement plan with an outstanding employer match
Considerable paid time off, including annual leave, sick leave, and 13 Museum holidays
Long-term disability coverage
Flexible Spending Accounts & Health Savings Account (pre-tax income for eligible health care expenses)
Commuter benefits (pre-tax income for parking or mass transit expenses)
Free financial-planning services
Financial assistance for relevant coursework, seminars, and training programs
25% discount for staff in Museum shops
A subsidized staff cafeteria
Access to the Museums Council pass, which grants free admission to various museums and cultural institutions