LEGAL ASSISTANT
About The Position
The Legal Assistant supports attorneys with corporate and transactional matters in a professional law firm environment. The role involves drafting, proofreading, editing, and finalizing legal documents; helping prepare transactional and entity-filing documents; managing closing materials and deadlines; and coordinating with clients, opposing counsel, and third parties. The assistant also provides attorney calendar, billing, travel, meeting, and other administrative support while handling sensitive information with discretion. This position is hybrid, with four remote workdays per month and the remaining workdays in the Nashville office. Overtime may be required as needed.
Requirements
- High school diploma or equivalent.
- At least 3 years of corporate and/or transactional experience.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Familiarity with legal terminology, processes, and protocols.
- Attention to detail and accuracy in handling documents and following legal protocols.
- Strong organizational skills and ability to manage multiple tasks under tight deadlines.
- Clear, professional, and courteous communication with internal and external stakeholders.
- Discretion and ability to handle sensitive information with integrity.
- Time-management skills and ability to prioritize tasks and meet deadlines in a fast-paced legal environment.
Nice To Haves
- Bachelor’s degree.
- At least 3 years of experience supporting multiple attorneys in a mid-size to large law firm or similar environment.
- Experience with legal document management software, such as iManage.
Responsibilities
- Draft, proofread, edit, and finalize contracts, agreements, closing documents, letters, and correspondence.
- Assist with preparing transactional documents, including corporate formations, amendments, and other entity filings.
- Ensure documents comply with firm standards and applicable legal formatting requirements.
- Prepare closing binders and maintain transaction checklists to ensure deliverables are met.
- Manage attorney calendars and schedule meetings, calls, and deadlines related to client matters.
- Track key dates, critical deadlines, and follow-ups for transactions, filings, and deliverables.
- Coordinate with clients, opposing counsel, and third parties to schedule and confirm meetings or closings.
- Handle routine administrative tasks, including time entry, expense reports, and billing coordination for attorneys.
- Manage travel arrangements, meeting logistics, and other administrative needs.
- Maintain confidentiality and professionalism when handling sensitive client and firm information.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
