Legal Assistant

Foley & Lardner LLP • Jacksonville, FL

2d • Onsite

About The Position

The Assistant provides executive legal assistance to attorneys in the daily operation of practicing law by providing quality work product for clients. The Assistant performs executive assistant duties through the performance of complex secretarial and clerical tasks and produces documents relating to specific functions and requirements as set forth within practice groups using the firm standard word processing and other applicable software. This person must have the ability to follow up and follow through with tasks in a timely and efficient manner.

Requirements

• High School Diploma or equivalent required
• Minimum of five (5) years of experience in a professional setting required

Responsibilities

• Assist attorneys by providing executive level administrative assistance through the performance of complex secretarial and clerical duties including: word processing and document production, meeting planning and coordination, client communication, and scheduling
• Interact with persons at all levels in the firm, industry and community; heavy client contact
• Receive and screen telephone calls, letters and/or visitors; answer routine questions and furnish information to inquiring parties
• Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and daily docket to ensure that deadlines are met
• Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area
• Create, organize and maintain client files, follow up on pending matters
• Maintain physical and electronic client, research and administrative files utilizing NetDocs
• Interact with clients frequently by responding to their questions and obtaining information as required
• Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing
• Provide document production services, including styling and formatting of documents
• Proofread all documents and check for appropriate formatting, spelling and grammatical errors
• Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
• Receive and redirect attorney requests and needs as appropriate to expedite solutions
• Manage incoming and outgoing mail and e-mail
• Submit conflicts check(s) through OPEN
• Enter new client matter information in OPEN and prepare engagement letters
• Prepare expense reports and disbursements forms

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED