LEGAL ASSISTANT
About The Position
The Legal Assistant supports attorneys with corporate and transactional legal matters. The role involves drafting, proofreading, editing, and finalizing legal documents; assisting with entity formations, amendments, and filings; preparing closing binders; maintaining transaction checklists; and tracking deadlines and deliverables. The Legal Assistant also manages calendars, coordinates meetings and closings with clients and other parties, and handles attorney time entry, expense reports, billing coordination, travel, and meeting logistics. The position requires discretion when handling sensitive information. The position is hybrid, with four remote workdays per month and the remaining workdays in the Salt Lake City office. Overtime may be required as needed. The work environment is professional and collaborative, supporting high-stakes legal work in a law firm.
Requirements
- High school diploma or equivalent.
- At least 3 years of corporate and/or transactional experience.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Familiarity with legal terminology, processes, and protocols.
- Strong attention to detail, organizational skills, professional communication, discretion, confidentiality, and time management.
Nice To Haves
- Bachelor’s degree.
- Experience supporting multiple attorneys in a mid-size to large law firm or similar environment.
- Experience with legal document management software such as iManage.
Responsibilities
- Draft, proofread, edit, and finalize contracts, agreements, closing documents, letters, and correspondence.
- Assist with transactional documents, including corporate formations, amendments, and other entity filings.
- Ensure documents comply with firm standards and applicable legal formatting requirements.
- Prepare closing binders and maintain transaction checklists to ensure deliverables are met.
- Manage attorney calendars and schedule meetings, calls, and deadlines related to client matters.
- Track key dates, critical deadlines, and follow-ups for transactions, filings, and deliverables.
- Coordinate with clients, opposing counsel, and third parties to schedule and confirm meetings or closings.
- Handle time entry, expense reports, and billing coordination for attorneys.
- Manage travel arrangements, meeting logistics, and other administrative needs.
- Maintain confidentiality and professionalism when handling sensitive client and firm information.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
