Legal Assistant

Baylor Evnen Wolfe & Tannehill LLP•Lincoln, NE

1d•Onsite

About The Position

The Legal Assistant provides administrative support to the Firm’s attorneys and attorney teams. The role includes proofreading and eFiling legal documents, preparing correspondence, scheduling for attorneys, docketing deadlines, and organizing and maintaining files. The position requires strong attention to detail, organization, communication, and planning. The Legal Assistant works closely with team members and supervising attorneys and reports directly to the Operations Manager. This is a full-time, on-site position generally working around 40 hours per week; additional hours may be needed to meet Firm operational needs.

Requirements

Extremely detail-oriented, with strong organizational, communication, delegation, and relationship-building skills.
Excellent oral and written communication skills.
Ability to prioritize, meet deadlines, and work reliably and efficiently.
Ability to work in a fast-paced environment and adapt to changes.
Ability to multitask while maintaining efficiency and accuracy.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, and Adobe; ability to use other systems as required.
Ability to work well in a team-oriented environment.
Self-starter who takes initiative and works independently to complete assigned tasks.
Ability to communicate verbally and effectively with individuals and groups.
Ability to use a computer keyboard, monitor, and other electronic equipment regularly.
Ability to perform sedentary work involving substantial time sitting at a computer.
Ability to work at least 40 hours per week.
Ability to read and interpret legal documents.
Ability to remain poised and work effectively in high-stress and conflict situations.
Ability to address multiple complex problems simultaneously, sustain attention with or without distractions, and meet time-sensitive deadlines.
Preferred: Associate degree or four-year college degree from an accredited college or university, preferably in business, business administration, pre-law, or a related field.
Preferred: Significant prior experience working in a law or other professional firm.
Preferred: Significant prior experience working as a Legal Assistant or in a similar role.
Experience may be considered in lieu of education.

Nice To Haves

Associate degree or four-year college degree from an accredited college or university, preferably in business, business administration, pre-law, or a related field.
Significant prior experience working in a law or other professional firm.
Significant prior experience working as a Legal Assistant or in a similar role.

Responsibilities

Process daily mail efficiently and as a high priority.
Proofread and eFile legal documents.
Draft transmittal correspondence and basic general pleadings.
Provide administrative support to one or more attorneys and their teams.
Profile and file electronic communications initiated or received by the supervising attorney and other attorney team members.
Maintain attorney calendars by scheduling reminders, conferences, hearings, and meetings.
Mail, fax, or arrange delivery of legal correspondence to clients, opposing counsel, court officials, and other outside entities.
Answer phone calls, take notes or messages, and redirect calls when appropriate.
File, organize, scan, copy, and fax raw data documents and legal pleadings or other documents in a timely and organized manner.
Maintain client files, continually updating and filing copies of raw data documents created in the office or received by mail, fax, or email.
Facilitate completion of deadlines by maintaining multiple agendas and providing timely reminders.
Communicate and work professionally with attorneys and Paralegals assigned to the team.
Produce accurate, high-quality work that meets or exceeds Firm standards.
Maintain regular and reliable attendance.
Perform other duties as assigned or provide coverage when necessary.