Legal Assistant

Taylor Day, P.A.•Jacksonville, FL

1d•Onsite

About The Position

A downtown Jacksonville, Florida law firm is seeking an enthusiastic, self-motivated, full-time Litigation Legal Assistant to support a shareholder. This is an in-office position. The role supports the attorney’s litigation work and daily office needs, including calendar and deadline management, client communications, document preparation and filing, correspondence, mail, and invoice processing.

Requirements

Proficiency in Microsoft Word, Excel, and Outlook.
Strong organizational and communication skills.
Meticulous attention to detail.
Dependability and respect for confidentiality and policies.
Typing skills.

Nice To Haves

Working knowledge of ProLaw.

Responsibilities

Manage the attorney’s calendar and coordinate conference calls, depositions, mediations, and other appointments.
Open new matters in the firm’s internal software.
Follow up with clients to ensure all claim materials have been received.
Understand client procedures and help ensure the firm follows them in general communications with clients.
Answer and direct phone calls.
Review the attorney’s outgoing correspondence for grammar and consistent layout.
Track deadlines and document completion, and prompt the attorney, associates, or paralegals as needed.
Assist the attorney with preparing draft pleadings and discovery.
File documents as directed by the attorney through the Florida E-Filing Portal, United States District Courts, and other courts as necessary.
Receive mail, scan it into internal software, and distribute it to appropriate parties.
Draft cover letters and other correspondence as directed.
Handle the attorney’s outgoing mail needs.
Ensure interoffice and external communications are appropriately documented in system software.
Provide clients with copies of pleadings and correspondence.
Assist the billing department with processing firm invoices.
Process third-party invoices according to firm guidelines.
Perform basic office support tasks, including scanning, printing, and faxing.
Perform other duties as necessary.