Legal Assistant

Total Wine & More•SSC - MD, MD

11d•$23 - $42•Onsite

About The Position

Total Wine & More is seeking a Legal Assistant to join our Legal team in our Bethesda, MD office. You will provide administrative and legal support across a variety of corporate, regulatory, licensing, compliance, and litigation-related matters. This role is responsible for maintaining legal records, preparing routine legal documentation, tracking deadlines and filings, conducting basic legal research, and supporting legal matter administration. You will work closely with internal & external stakeholders, vendors, and government agencies to support the efficient operation of the Legal Department. You will report to the General Counsel.

Requirements

Bachelor's degree or an Implement licensing processes for store operating companies, including tracking applications, renewals, and regulatory submissions.
1 year experience in a legal assistant, jr paralegal, administrative, corporate or law office, records or related support environment.
Foundational Microsoft Office, Outlook, Excel, and document management or file tracking skills.
Clear written and verbal communication skills with willingness to ask questions and follow direction.
Ability to work in a fast-paced environment while managing clearly defined tasks and deadlines.
Ability to collaborate professionally with internal teams, external parties, and government agencies.
Strong attention to detail and ability to maintain accurate legal files, records, and deadlines.
Ability to protect confidential information and handle sensitive documents with discretion.

Nice To Haves

Certified Paralegal, is preferred.

Responsibilities

Support legal matter administration by conducting basic legal, regulatory, licensing, and compliance research; coordinating document collection; maintaining litigation and compliance records; monitoring legal deadlines; and communicating with outside counsel and business partners regarding routine legal requests.
Maintain legal files, corporate records, matter documentation, and department databases to ensure records are accurate, organized, current, and readily accessible in accordance with established procedures.
Support licensing and regulatory compliance activities by tracking applications, renewals, filing deadlines, and regulatory notices; preparing required documentation; and coordinating with internal stakeholders, government agencies, and outside partners.
Prepare, review for completeness, distribute, and maintain routine legal forms, correspondence, agreements, corporate records, certifications, and other legal documents using approved templates and established department processes.