Legal Assistant

Safe Harbor Estate Law•Little Canada, MN

10d

About The Position

The Legal Assistant plays a pivotal role as the gatekeeper within the firm, ensuring the seamless coordination of daily operations. The primary responsibility of the Legal Assistant is to provide comprehensive support to our legal team by effectively managing attorney and paralegal calendars, overseeing case management systems, communicating with clients, and maintaining organized filing structures.

Requirements

High school diploma
Prior experience in a legal setting
Comfortable with legal research, writing, and knowledge of relevant laws and regulations

Nice To Haves

Advanced training at a college or university is preferred
Legal Assistant experience is preferred, but in some cases, experience as a file clerk, receptionist, or project assistant will suffice

Responsibilities

Interacts with clients and other parties and builds relationships with them by phone, email, and in person
Maintain and update case management systems, relationship management systems, document management systems, and other mission-critical systems
Retrieves and delivers emails and voicemails, and ensures that copies of messages are documented in the Firm’s files (paper, electronic, or both)
Interacts with the courts and administrative agencies regarding hearings, motions, and other appearances, becoming the courts’ primary point of contact with the firm for all administrative and scheduling issues
Prepares and sends legal correspondence as directed by attorneys; puts documents typed initially by attorneys into final form, ready to be delivered to courts, clients, and co-counsel and opposing counsel
Ensures that the attorney has all of the relevant materials ready for meetings or court appearances
Enter time and billing data
Sets up and manages new client and Firm files; closes files at the conclusion of the case
Scan and/or save all client-provided documents (uploads, drop-offs, and mailed-in) and create a physical file.
Prepare for reviews by drafting, printing, and scanning meeting documents
Own signing meetings with clients – includes prepping and printing documents, facilitating the meetings and answering questions from clients, processing all signed documents, and recordkeeping
Handle mailings of original deeds, Financial Advisor documents, Affidavits, or anything tasked to print, process, and mail
Update procedures, templates, etc., when something changes, and train new team members on the above when applicable
Other administrative duties as needed, such as answering the door for meetings and client drop-offs, processing mail, seating guests, etc