Legal Assistant

EquipmentShare • Columbia, MO

17d • Onsite

About The Position

The Legal Assistant/Paralegal will support the day-to-day matter management, contract administration, and departmental operations that keep our Legal team running smoothly, helping our attorneys focus on the priorities that advance EquipmentShare's mission to make construction more connected, efficient, and equitable. This role is designed to grow with the right candidate, with responsibilities and growth path calibrated to experience.

Requirements

• Strong organizational skills and high attention to detail.
• Proficiency in Microsoft Office and Google Suite; comfortable learning new software platforms (Monday.com, LawVu, DocuSign, and accounting/PO systems a plus).
• Clear written and verbal communication skills.
• Ability to prioritize and independently manage a high volume of recurring tasks.
• Discretion in handling confidential legal and financial information.
• High attention to detail, discretion, and professionalism.
• High school diploma or equivalent required.
• At least 1 year of administrative, legal support, or paralegal experience.

Nice To Haves

• associate/bachelor's degree or paralegal certificate preferred.
• Notary public commission preferred, or willingness to obtain one
• Prior experience with contract administration or matter/contract management systems is a plus.

Responsibilities

• Support M&A and ABL compliance matters by maintaining accurate, up-to-date tracking and coordinating communication across teams.
• Maintain the accuracy of the company's entity records and support administrative coordination for entity and licensing matters.
• Review and process routine commercial contracts, escalating exceptions or non-standard terms for attorney review.
• Support intake and coordination of recurring matter types, such as contingent worker requests and UCC filings.
• Support the department's purchase order and vendor invoice processes.
• Serve as a first point of contact for department correspondence and cross-platform communication, ensuring time-sensitive items are identified and routed appropriately.
• Coordinate document workflows, including signature and notarization support.
• Assist with matter and contract triage projects and vendor coordination under the direction of supervising counsel.
• Support recurring department reporting using established templates.
• Ownership of Standard Operating Procedure (SOP) maintenance and updates.
• Other duties as assigned.

Benefits

• Competitive compensation
• Full medical, dental, and vision coverage for full-time employees
• Generous PTO + paid holidays
• 401(k) + company match
• Gym membership stipend + wellness programs (earn PTO and prizes!)
• Company events, food truck nights
• 16 hours of paid volunteer time per year
• Career advancement, leadership training, and professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED