FL-DEP-Office of General Counsel-Legal Assistant

Millenniumsoft • Tallahassee, FL

19h • Onsite

About The Position

The Legal Assistant will provide legal secretarial and administrative support to assigned attorneys within the Office of General Counsel. The role involves preparing and filing legal documents, maintaining attorney case files and calendars, coordinating court-related activities, and assisting attorneys with day-to-day legal administrative requirements.

Requirements

• 3–5 years of experience working as a paralegal or legal secretary.
• 3 years of experience preparing legal documents and subpoenas.
• 3 years of experience preparing discovery requests and coordinating hearings, trials, and depositions.
• 3 years of experience formatting, finalizing, typing, and filing legal documents.
• 3 years of experience preparing correspondence and legal documents from drafts.
• 3 years of experience filing pleadings and motions with appropriate tribunals.
• 2 years of experience managing executive or attorney daily calendars.
• 1 year of experience handling travel arrangements.
• Must possess at least a high school diploma or equivalent.
• Must be able to speak and understand English.
• Proficiency in Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint.

Nice To Haves

• Experience working with the Florida Courts system is highly desired.
• Associate's or Bachelor's degree is preferred.

Responsibilities

• Provide legal secretarial and administrative support to assigned attorneys.
• Format, type, finalize, and file legal documents and correspondence.
• Prepare letters and legal documents using drafts and templates.
• File pleadings, motions, and other documents with appropriate courts or tribunals.
• Serve or coordinate the service of legal documents.
• Maintain and organize attorney case files.
• Prepare subpoenas and discovery requests as directed by attorneys.
• Schedule hearings, trials, and depositions and coordinate required facilities.
• Arrange court reporters and obtain transcripts when required.
• Manage attorney calendars and coordinate appointments and case-related schedules.
• Handle telephone calls, correspondence, and other general secretarial activities.
• Coordinate travel arrangements for attorneys when required.
• Close completed case files and provide general office-management support.

Benefits

• The agency does not offer benefits including PTO and paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED