Legal Assistant

Don Shaw Law•Woodbridge, VA

11d•Onsite

About The Position

Don Shaw Law is a boutique estate planning firm known for clear communication, exceptional client service, and a practical, human approach to planning. We are hiring a full-time Legal Assistant to provide essential administrative and client support across the firm. This role is central to keeping our attorneys focused, our matters organized, and our clients cared for. If you’re detail-oriented, dependable, and take pride in keeping operations running smoothly, we want to talk to you.

Requirements

Strong organizational and time-management skills
Clear, professional communication — written and verbal
Ability to handle sensitive information with discretion
Tech-comfortable: Outlook, Word, PDF editing, cloud storage

Nice To Haves

Experience in a law firm or office with high client interaction preferred
Probate experience is a plus but not required — we will train
Most importantly, you should be someone who takes ownership of your work and values being the person others can depend on.

Responsibilities

Serve as a welcoming first point of contact for clients and prospective clients
Manage calls, emails, scheduling, and consultation logistics
Assist with client onboarding and internal task creation
Maintain organized digital files and document workflows
Track signature requirements, follow-ups, and matter deadlines
Prepare engagement agreements, correspondence, and routine forms
Assist attorneys with meeting prep, follow-up tasks, and communication
Coordinate with notaries, financial advisors, and other third parties
Prepare pre-appointment packets, inventories, accountings, and other client deliverables
Support the launch and day-to-day operations of the new Arlington office
Assist with ordering supplies, managing equipment, and basic office upkeep
Collaborate closely with our Woodbridge staff to ensure consistent processes firm-wide