Legal Assistant (Office of Legal Affairs) - HYBRID

Vanderbilt University Medical Center•Nashville, TN

3d•Hybrid

About The Position

Performs administrative and legal support related duties of a complex nature with minimal guidance. This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Requirements

Clerical/Administrative (Advanced): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
Document Management (Intermediate): The use of a computer system and software to store, manage and track electronic documents and electronic images of paper-based information captured through the use of a document scanner.
Project Tracking & Reporting (Novice): The ability to track the progress of a project and report on the status.
Human Resources Policies and Procedures (Novice): Knowledge, adherence and application of human resources policies and procedures.
Ad Hoc Reporting (Novice): The ability to access information from databases and prepare reports.
Data Analysis (Novice): The ability to analyze data in an accurate manner.
High School Diploma or GED
3 years relevant work experience

Nice To Haves

Provides guidance to entry level co-workers.

Responsibilities

Performs a variety of administrative support which may include scheduling, logistical arrangements, booking travel, expense processing, purchasing, renewing licenses/memberships and maintain on call schedules.
Maintain and file electronic and hard copy files/documents/correspondences/etc. for attorneys and prepare inventory of files to be moved to archives.
Maintain and update matters and matter details and proactively assist the attorneys in managing their matters/requests.
Assist in preparation for certain legal proceedings, draft legal correspondence, prepare medical center documents for certification by attorney.
The responsibilities listed are a general overview of the position and additional duties may be assigned.