Legal Assistant

Bernstein Shur•Portland, OR

8d•Onsite

About The Position

The Immigration Practice Group Legal Assistant provides detailed support to the Immigration Practice Group leaders, attorneys, program manager, and paralegals in a fast-paced environment. Provides flexibility in extending support and assistance through multi-tasking for multiple people and/or initiatives and proactively contributes to the group/Firm’s success by actively seeking to improve working processes, anticipate needs, and acting accordingly. This role is central to ensuring a smooth operation of the practice group and supports the team members in their day-to-day workload which requires significant flexibility and adaptability.

Requirements

AA/AS required, BA/BS strongly preferred
Highly organized, meticulous, and self-directed, with a continuous improvement mindset and keen diligence
Strong attention to detail and ability to effectively review and edit written text
Enthusiastic collaborator with a cheerful outlook and a willingness to learn
Ability to multi-task and remain calm, focused, and flexible in a demanding, high paced environment
Exceptional organizational and time management skills with a strong ability to prioritize tasks independently
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with Zoom and Microsoft Teams a plus
Excellent verbal and written communication skills
Strong people skills with a collaborative mindset
High degree of discretion in handling sensitive and confidential matters
Professional presence, poise, and adaptability in a fast-paced setting
Availability to work onsite more than three days per week, with flexibility as needed

Responsibilities

Draft Public Access Files, Approval Notice Packets, H-1B/LCA withdrawals
Assemble, scan and package immigration petitions for filing with government agencies
Perform general administrative and office duties, including mailing, document management, data entry, report preparation, and other operational tasks as needed
Initiate, monitor, and follow up on conflict checks
Open, maintain, and close client matters, ensuring accurate recordkeeping and file organization
Maintain accurate data entry and document management within Docketwise
Support billing and administrative processes, including proformas, time entry review, invoice preparation, and related activities
Assist in preparing client communications such as letters and compliance documents
Support in preparation of immigration specific forms and documents
Manage complex and dynamic calendars, coordinate internal and external meetings, schedule travel, and ensure all upcoming commitments— including video conferences, in‑person meetings, and deadlines—are well‑organized and fully prepared for in advance
Organize and support video conferencing, in-person meetings, and conference calls
Filter, sort, and respond to emails from clients and other parties by email in a professional and polished manner consistent with Bernstein Shur standards
Answer phones, take messages, escalate matters as necessary, and redirect calls
Coordinate credit card reconciliations, expense reports, and other administrative workflows
Assist with attorney licensing requirements (including CLEs)
Provide typing and other electronic support as requested, including from dictations
Proactively identify and anticipate executive needs and provide initiative-taking solutions
Manage confidential information and maintain discretion at all times
Other duties as assigned to support the practice group or firm functions