Legal Assistant

Beecan Health - CA•Glendale, CA

12d

About The Position

We are seeking a highly organized and execution-focused Executive Legal Assistant to support a fast-paced administrative services organization serving multiple health care entities. This role is ideal for someone who thrives in a structured environment and takes pride in ensuring that complex workflows run smoothly. You will work directly with the General Counsel and serve as the central coordination point for all legal and legal operations matters, ensuring that nothing is missed, delayed, or mishandled.

Requirements

Bachelor's degree in a related field or equivalent experience
At least 5 years of experience as an executive legal assistant, legal coordinator, or similar role
Employment law experience required (minimum 1 year)
Knowledge of civil procedure and experience supporting discovery requests
Experience supporting litigation, claims, and/or contract workflows
Strong organizational skills with the ability to manage complex cases/projects, multiple priorities, and deadlines; strong follow-through and attention to detail
Proficiency with Microsoft 365 applications, including Teams, Sharepoint

Nice To Haves

law firm and/or in-house litigation experience preferred
health care industry experience preferred
experience with case management or ticketing systems (Zendesk or similar) a plus

Responsibilities

Manage and monitor all legal requests through a centralized intake system
Ensure matters are properly captured, categorized, and tracked
Maintain accurate records of status, deadlines, and documentation
Drive follow-ups and ensure timely progression of all matters
Coordinate across internal teams (Operations, HR, Compliance) and client facilities
Support document flow and logistics with outside counsel and insurers
Draft, review, and revise a variety of legal documents; manage templates and support contract execution workflows
Manage litigation and employment-related claims, including investigations/fact-finding, file review, discovery coordination, and matter tracking
Organize and maintain litigation, claims, and contract files; prepare timelines, summaries, and document sets for internal and outside counsel review
Coordinate records requests, subpoenas, and document production workflows with internal and external stakeholders and outside counsel
Support claims documentation, insurance reporting, and communication with insurers and external parties
Assist with compliance and regulatory support, including filings, amendments, and required paperwork with regulatory bodies
Provide administrative support to in-house counsel (e.g., scheduling, correspondence, file organization) and act as a point of contact for departmental document tracking and updates
Collaborate cross-functionally (e.g., HR, Compliance, Operations) and support ongoing and special legal projects.