Legal Assistant

Rectangle Health•White Plains, NY

9d•Onsite

About The Position

Rectangle Health is seeking a highly organized, detail-oriented, and proactive Legal Assistant to join its Legal Department in White Plains, New York. This full-time, on-site position will provide administrative and substantive support to the Company's legal, regulatory, corporate governance, compliance, and contracting activities. The role involves working with confidential and commercially sensitive information and requires a high attention to detail, the ability to manage short timelines and multiple priorities, and professional interaction with employees at all levels, outside counsel, and third parties. This position is ideal for an individual who values confidentiality, accuracy, responsiveness, and organization.

Requirements

Minimum of 5 years of legal assistant, paralegal, or comparable professional legal experience.
Excellent organizational skills and exceptional attention to detail.
Strong written and verbal communication skills.
Demonstrated ability to manage multiple assignments and deadlines simultaneously.
Strong proofreading, document formatting, and file-management skills.
Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
Ability to exercise sound judgment and maintain strict confidentiality.
Professional demeanor and ability to communicate effectively with senior executives and other employees.
Ability to work independently while functioning effectively as part of a collaborative Legal Department.
Ability to work on-site in White Plains, New York, five days per week.

Nice To Haves

Prior experience working in an in-house corporate legal department.

Responsibilities

Provide day-to-day support to the Legal Department.
Prepare, format, proofread, and revise letters, agreements, memoranda, presentations, and other legal and business documents.
Coordinate execution and distribution of contracts and other legal documents, including electronic signatures.
Maintain organized electronic legal files and records, ensuring final executed agreements are appropriately stored.
Maintain Legal Department calendars, deadlines, and other important dates.
Schedule meetings and coordinate with internal business teams, outside counsel, and other third parties.
Assist with the administration and organization of customer, vendor, and other commercial agreements.
Track agreements through review, approval, signature, and final storage.
Maintain contract records and assist with tracking expiration, renewal, and notice dates.
Assist with the preparation and maintenance of corporate records, organizational documents, and other governance materials.
Coordinate signatures, notarizations, certifications, and document requests as necessary.
Assist with the preparation and organization of materials for Board and committee meetings.
Maintain corporate governance files, including Board materials.
Assist the Legal Department with compliance projects, internal policies, and recordkeeping.
Help coordinate responses to requests for corporate and legal documentation.
Support periodic Legal Department projects, audits, and information requests.
Maintain an organized and efficient filing and document-management system.
Coordinate meetings, conference calls, and departmental activities.
Assist with the preparation of reports, spreadsheets, and presentations.
Communicate professionally with employees, executives, outside counsel, vendors, and other external parties.
Identify opportunities to improve Legal Department administrative processes and organization.
Perform other duties and special projects as assigned.