Litigation - Legal Assistant

Constangy Brooks Smith & Prophete LLP•Los Angeles, CA

9d•Onsite

About The Position

The individual hired into this position is expected to provide assistant support as well as clerical and legal secretarial assistance to attorneys in the office, including making travel arrangements, calendaring / docketing important dates and events, tracking appointments, drafting legal correspondence, and maintaining filing for assigned Attorneys.

Requirements

Detail oriented
Ability to write and proof read and perform editing functions.
Ability to maintain accurate records and organized filing systems.
Ability to multitask and adapt to fast paced working environment while staying organized.
Ability to prioritize numerous tasks and complete them under time constraints with minimal supervision.
Interpersonal skills necessary to communicate fully, effectively and appropriately by telephone, in person and via email with a wide range of clients, attorneys and staff under a wide range of situations and circumstances so as to consistently provide customer satisfaction with each interaction.
Tact and professionalism when dealing with all levels of Firm personnel at all times.

Responsibilities

Ability to juggle multiple attorneys and organize/ prioritize various tasks for attorneys and other staff
Ability to maintain and organize confidential firm and client information.
Coordinate attorneys’ calendars, scheduling appointments and meeting rooms.
Assist with making travel and accommodation arrangements.
Draft and/or type legal correspondence and reports using firm computer.
Open, sort and enter all mail into the Document Management System.
Operate office equipment such as photocopier, fax machine, and calculator.
Operate personal computer to use e-mail, electronic calendars, and other basic office support software.
Answer telephone, screens callers, relay messages, and greet visitors.
Maintain filing system in alphanumeric order and quickly locate material from files.
Regular and punctual work attendance.