C618 - Legal Assistant - Contract - Legal & Legislative Services

City of Moncton•Moncton, NB

1d•CA$47,769 - CA$56,204•Onsite

About The Position

This position reports to the Director of the Legal Department. Responsible for carrying out a variety of administrative and clerical support functions that require a thorough knowledge of the terminology, procedures and practices in a legal environment with a significant degree of independence and accountability for results. Duties include document preparation, filing, and routing of general office correspondence for the Legal Department.

Requirements

High School graduate or equivalency
Post-secondary education
Minimum of three (3) years experience in a legal environment
Familiar with the management of a law office
At least two (2) years experience with the Land Titles System
Ability to communicate (oral and written) in both official languages (English and French) at the Advanced (3) level
Minimum typing speed of 60 wpm
Extensive computer knowledge of spreadsheets and databases, word processing, Windows applications, and email (Microsoft Outlook/Excel/Word/PowerPoint)
Excellent time management skills
Excellent judgment
Excellent attention to detail
Capacity to prioritize by assessing situations to determine urgency
Ability to develop a work schedule, set goals, create/implement action plans and monitor progress towards goals
Ability to make clear, timely decisions
Excellent oral and written communications skills
Familiarity with the operation of all office equipment (fax, photocopier, telephone systems)
Willingness to upgrade skills as required by changes in the workplace
High degree of accuracy and concentration, especially when faced with a busy environment
High degree of customer service skills in dealing with contacts
Good organizational skills
High degree of initiative, judgment, tact and ability in carrying out duties with minimal supervision
Confidentiality is essential
Must be professional and neat in appearance and pleasant with incoming calls and visitors

Nice To Haves

Graduating from an accredited business/administrative assistant program
Hold a diploma in Legal Secretarial or Paralegal at a recognized educational institution