Legal Assistant

Government of Alberta • Edmonton, AB

7d • CA$32 - CA$40 • Onsite

About The Position

One of Alberta Justice’s core businesses is to provide Legal and Strategic services to government; this is accomplished through our Legal Services Division. Legal Services is proud to be a learning organization and offers employees opportunities to learn and grow in their careers. Working for the Legal Services Division offers the opportunity to be part of a trusted, professional organization that plays a critical role in supporting government and the administration of public affairs. Legal Services provides a collaborative and respectful work environment where employees contribute to meaningful, high impact work that serves the public interest. With exposure to diverse legal and operational areas and the opportunity to work alongside knowledgeable professionals, Legal Services is an excellent place to build a rewarding and stable career in public service.

We are looking for a Legal Assistant to provide legal support to the lawyers on the Environmental Law Team within the Legal Services Division. The Environmental Law team has an exciting opportunity for a motivated individual with excellent interpersonal and problem-solving skills to act as a legal assistant. If you are looking for a new opportunity to use your legal administration skills, take the next step and develop a career with us! We foster an atmosphere of learning and growth within a supportive, respectful, and healthy work environment.

Requirements

• Two-year Legal Assistant, Paralegal diploma, or any other related degrees, plus 1 (one) year of related experience working as a Legal Assistant, Paralegal or any other similar roles with a Law Firm or other agency; or equivalent as described:
• Directly related experience or education considered on the basis of:
• One year of experience for one year of education or
• One year of education for one year of experience.

Nice To Haves

• Action Request Tracking System (ARTS) or equivalent tracking system.
• Prolaw
• Legal research
• Microsoft Office 365 program (Word, Excel, Outlook, Lists, SharePoint and PowerPoint) and Adobe.

Responsibilities

• Preparing, formatting and editing a variety of documents from lawyer’s written or verbal instructions, including letters, memos, agreements and reports, contracts, legal documents.
• Uploading and processing documents in ARTS (Action Request Tracking System).
• Maintaining and organizing electronic and paper filing system including opening, closing and uploading documents into the Prolaw system.
• Preparing physical files to be sent or retrieved from the Alberta Records Center.
• Managing files by liaising with a variety of clients, counsel, and stakeholders.
• Working in a team environment, assisting several lawyers and working closely with other legal assistants on the team.
• Managing Outlook calendar, including arranging appointments, scheduling meetings, and making travel arrangements.
• Performing searches (Corporate registry, courthouse, bankruptcy, etc.).
• Drafting external counsel retainers and processing of external counsel invoices.
• Utilizing research tools such as CanLii, Westlaw to pull and cite various cases and statutes.
• Preparing and submitting documentation for appeals before the Environmental Appeals Board (EAB) and Public Lands Appeal Board (PLAB).
• Monitoring EAB and PLAB hearings data and maintaining tracking information, including diarization.
• Assisting in the preparation and review of Director’s Records, ensuring all documentation has been received, vetted for privileged information and bookmarked.
• Assisting in scheduling and compiling agendas for practice groups.
• Other duties as required, including general administrative duties for the office.

Benefits

• As a Wage employee, you receive 11.6% in addition to regular wage earnings in lieu of paid holidays and vacation leave:
• 5.6 percent of regular wage earnings instead of paid holidays.
• 6 percent of regular wage earnings instead of annual vacation pay.
• Professional learning and development.
• Positive workplace culture and work-life balance.

What This Job Offers

• Career Level: Mid Level
• Education Level: Associate degree