Legal Assistant

Government of Alberta•Edmonton, AB

19d•CA$60,241 - CA$76,224•Onsite

About The Position

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities. One of Alberta Justice’s core businesses is to provide Legal and Strategic services to government; this is accomplished through our Legal Services Division. Legal Services is proud to be a learning organization and offers employees opportunities to learn and grow in their careers. Working for the Legal Services Division offers the opportunity to be part of a trusted, professional organization that plays a critical role in supporting government and the administration of public affairs. Legal Services provides a collaborative and respectful work environment where employees contribute to meaningful, high impact work that serves the public interest. With exposure to diverse legal and operational areas and the opportunity to work alongside knowledgeable professionals, Legal Services is an excellent place to build a rewarding and stable career in public service.

Requirements

Two Year Legal Assistant or Paralegal diploma.
1 year of related experience working as a Legal Assistant or Paralegal with a Law Firm or other agency.
Proficiency in the Microsoft Office 365 program (Word, Excel, Outlook, Lists, Sharepoint and Powerpoint).
Experience with Adobe.

Nice To Haves

Experience working with a Litigation Law Team and working on Litigation documents.
Action Request Tracking System (ARTS) or equivalent tracking systems.
Prolaw.

Responsibilities

Preparing, formatting and editing a variety of court documents from lawyer’s written or verbal instructions, including letters, memos, agreements and reports, contracts, briefs, factums and any other legal documents as required.
Uploading and processing documents in ARTS (Action Request Tracking System).
Maintaining and organizing electronic and paper filing system including opening, closing and uploading documents into the Prolaw system.
Preparing physical files to be sent or retrieved from the Alberta Records Center.
Managing files by liaising with a variety of clients, counsel, and stakeholders.
Working in a team environment, assisting several lawyers and working closely with other legal assistants on the team.
Managing Outlook calendar, including arranging appointments, scheduling meetings, and making travel arrangements.
Performing searches (Corporate registry, courthouse, bankruptcy, etc.).
Drafting external counsel retainers and processing of external counsel invoices.
Utilizing research tools such as CanLii, Westlaw to pull and cite various cases and statutes.
Assisting in the preparation and review of Director’s Records, ensuring all documentation has been received, vetted for privileged information and bookmarked.
Assisting in scheduling and compiling agendas for practice groups.
Other duties as required, including general administrative duties for the office.