Legal Assistant

Vorys, Sater, Seymour and Pease LLP.•Columbus, OH

1d•Onsite

About The Position

The Legal Assistant will perform a variety of administrative duties for attorneys to whom assigned according to established policies and procedures. The Legal Assistant is assigned to assist several attorneys in a specific practice group(s) and will support 5-9 attorneys. This position will be responsible for preparing practice-specific forms, updating electronic and paper files, preparing and filing court documents and e-filings, updating attorney calendars as needed, delegating work to appropriate departments and completing other tasks as assigned in a timely and accurate manner.

Requirements

Excellent spelling and proofreading skills
Intermediate Microsoft Word skills
Typing (45+ wpm)
Effective delegation and collaboration skills
Recent knowledge of court filing procedures, including electronic filing
Ability to organize, prioritize and produce quality work
Ability to effectively multi-task
Excellent interpersonal communication skills, both verbal and written
Adaptable to changing demands from multiple people
Detail and deadline oriented
Self-motivated and flexible to complete assignments in a timely manner
Strong team-working abilities
High school diploma or equivalent required.
Minimum of 3 years' experience in similar field required.

Nice To Haves

MS Excel
Intapp Flow
iManage/ Work 10
Chrome River
PDF conversions and manipulations
MS OneNote
Working Knowledge of AI
Previous law firm experience preferred.
Litigation experience preferred.

Responsibilities

Prepare practice-specific documents, paper court filings and e-filings, update electronic and hard copy files like pleading/correspondence/closing folders/etc., proofread documents.
Copy and scan documents for attorneys as requested.
Delegate tasks and projects to appropriate team members based on workload, skillset, and priority to ensure efficient workflow and timely completion of assignments.
Read, sort, date, and scan incoming mail when requested.
Ensure that outgoing mail is delivered timely and specify types of delivery.
Schedule and calendar meetings and deadlines for attorneys.
Open new files, request conflict of interest checks, maintain client and general files, conduct periodic review of possible storage of older files, and prepare files to be closed.
Review proforma reports and make electronic revisions, when requested.
Receive clients and visitors as requested.
Maintain high standards of professionalism and excellence in all client interactions and communications.
Observe confidentiality of attorney-client relationships.
Keep all attorney coverage notes as well as special processes updated in OneNote.
Assist other legal assistants and attorneys in the practice group(s) as time permits and as requested by other attorneys, Document Services Center, the Legal Administrative Support & Training Manager, and/or Human Resources.