Legal Assistant

SOUDER LAW GROUP LLP•Newark, NJ

3d•$50,000 - $85,000•Onsite

About The Position

Souder Law Group is a Newark-based New Jersey firm built on a simple idea: lawyers create the rules of life, and those rules define space. We are Spacemakers, Institution Builders, and Change Agents. Our Inclusive Legal Solutions span real estate and economic development, government affairs, education and nonprofit, health and cannabis, and litigation, with a focus on urban communities across the Northeast. Our Real Estate Group pairs commercial and residential real estate skill with a deep understanding of community needs, guiding owners, developers, lenders, housing authorities, and municipalities through redevelopment agreements, PILOT and tax-exemption programs, land-use approvals, and complex legal disputes. Our Legal Assistant is the connective tissue of the firm, keeping calendars tight, files clean, clients informed, and attorneys focused. You will work alongside paralegals and attorneys on redevelopment, real estate, municipal, and litigation matters, supported by a modern Clio-based workflow and clear systems. We are looking for someone organized, calm under deadline, and genuinely interested in becoming great at this work, not just completing tasks. There is real room to grow into a senior assistant or paralegal track over time.

Requirements

2 to 4 years of experience as a Legal Assistant, Legal Secretary, or similar role in a law firm.
Familiarity with legal terminology, documents, and court and municipal procedures.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Excellent organizational skills and meticulous attention to detail.
Strong written and verbal communication, and a calm, professional client manner.
Ability to prioritize across multiple attorneys and deadlines, with discretion in handling confidential and privileged information.

Nice To Haves

New Jersey court and municipal experience, including eCourts.
Experience with Clio or similar case management software.
Associate's degree or certificate in Legal Studies, Paralegal Studies, or a related field.

Responsibilities

Prepare, proofread, and file legal documents, including contracts, correspondence, and certifications.
Manage attorney calendars, court dates, hearing dates, depositions, and client meetings, and confirm that filing and hearing deadlines are met.
Communicate professionally with clients, court personnel, municipal staff, lenders, and opposing counsel about status and documentation.
Maintain Clio matter files and document management systems, digital and, where needed, hard copy.
Help assemble real estate closing packets, lender documentation, and exhibits.
Draft notices, publication requests, transmittals, and follow-up communications.
Support new client intake and document collection.
Help process client billing, track billable time, and assist with invoicing.
Handle phones, email triage, and mail, maintain Clio existing and new contacts, and support paralegals with application assembly and file management.
Format, proofread, and finalize pleadings, motions, discovery, subpoenas, and certifications, and submit filings through eCourts at attorney direction.
Calendar court dates, case management conferences, motion return dates, and discovery deadlines in Clio, and send reminders to the litigation team.
Schedule depositions and coordinate court reporters, interpreters, process servers, and conference rooms.
Assemble hearing, deposition, and trial binders and prepare exhibit copies.
Maintain correspondence files, pleadings indexes, and service records for each case.

Benefits

Health, dental, and vision insurance.
401(k) with employer contribution.
Paid time off and paid holidays.
A modern technology stack of Clio, automation, and AI tools that take the busywork out of the job.
A growth path into senior legal assistant or paralegal roles for the right person.
Opportunity for advancement
Training & development
Tuition assistance
Careers Advancement Opportunities
Flexible Scheduling
Competitive Compensation