Legal Assistant

HASI•Annapolis, MD

9h•$110,000 - $130,000•Onsite

About The Position

HASI is seeking an experienced legal assistant to provide transactional, administrative, and operational support to the Legal Department in a fast-paced renewable energy and infrastructure finance environment. This role is ideal for someone who is detail-oriented, proactive, highly organized, and able to manage multiple priorities in a fast-paced, business-driven environment. This position is based in Annapolis, Maryland.

Requirements

5+ years of transactional administrative or legal assistant experience in a law firm or in-house.
Experience supporting corporate, finance, real estate, or transactional legal teams.
Experience with UCC filings, closing processes, and post-closing management.
Strong organizational, decision-making, and problem-solving skills
High level of attention to detail and accountability
Proficiency in Microsoft Office (Word, Excel, Outlook), Salesforce and Adobe

Responsibilities

Provide day-to-day transactional and administrative support to attorneys and legal operations leadership.
Maintain organized electronic and physical legal files in document management systems (e.g., iManage or similar).
Track key dates, deadlines, and deliverables across legal matters and transactions.
Assist with preparation, formatting, proofreading, and distribution of legal documents, closing binders, and correspondence.
Coordinate execution of agreements, signature packets, and notary requirements.
Maintain transaction checklists and monitor the status of closing deliverables.
Support post-closing processes, including data room organization and archival.
Assist with transaction workflows from diligence through closing and post-closing, ensuring accuracy, timeliness, and compliance with internal requirements
Prepare, file, and maintain UCC financing statements, amendments, assignments, and terminations, ensuring accurate tracking and recordkeeping within the organization's UCC management system.
Prepare and file entity formation, foreign qualification, and corporate governance documents across multiple jurisdictions
Serve as a liaison between Legal and internal departments such as Finance, Operations, and Compliance to support business objectives.
Facilitate information gathering for due diligence, audits, regulatory reporting, and internal reviews.
Proactively identify issues, manage competing priorities, and exercise judgment to resolve matters efficiently or escalate when appropriate.
Support AI implementation and knowledge management initiatives, template governance, and continuous process improvement led by Legal Operations.
Assist with compliance tracking, reporting support, and coordination of required legal or regulatory training activities.
Other duties as may be assigned in furtherance of the support of the legal team.