Legal Assistant 1

Douglas County • Justice Building - Roseburg, OR

21d • Onsite

About The Position

This position provides entry/intermediate level procedural legal support to the prosecutors of the District Attorney’s office, requiring routine legal forms, litigation documents, reports and/or other specialized legal office support. This is a full-time position available with a competitive full-family benefit package. It serves in an at-will position under an elected official.

Requirements

• Any equivalent combination of education and experience, which demonstrates the knowledge, skills and abilities required, will be considered.
• Knowledge of standard legal office practices, procedures, documents, terminology, business English, grammar, spelling, basic arithmetic, composition, recordkeeping, filing and database entry.
• Knowledge of State and Federal Court Rules.
• Skill in computer systems and computer applications related to the job with advanced keyboarding skills.
• Skill in taking and transcribing dictation, use of modern office equipment, telephone, and computer software systems.
• Ability to communicate effectively in oral and written forms.
• Ability to maintain confidentiality.
• Ability to accurately perform basic mathematical operations.
• Ability to plan and prioritize work and make relevant decisions using sound judgment.
• Ability to establish and maintain records, reports, calendars and statistical data.
• Ability to courteously meet and deal effectively with employees, clients, families, other agencies, court personnel, attorneys, law enforcement officials, commissions, contractors, vendors and the general public.
• Must possess valid Oregon Drivers License.
• Regular and consistent attendance.

Nice To Haves

• Three years clerical experience of a progressively responsible nature, two years of which in a public or private law office is preferred.
• Notary Public licensure.

Responsibilities

• Perform routine legal office clerical support and technical assistance for trial preparation and sentencing including setting up, prioritizing, monitoring and tracking court cases, discovery demands, projects, programs, and advising deputy district attorney, supervisor, or other assigned professional of required actions.
• Prepares and provides discovery of potentially graphic and sensitive documents to defense counsel and deputy district attorney; duplicates audio, video, photographic and other evidence; processes digital media for disclosure.
• Type a variety of letters, forms, memos, and other legal documents from verbal, transcribed and/or written instructions; take dictation or transcribe from electronic records or tapes; draft basic legal documents in accordance with court rules and procedures for review by attorney or other professional, verifying and correcting grammar, format, and composition as required.
• Review accuracy and completeness of routine forms, records, entries, indictments, complaints, orders, and other incoming legal documents by compiling information from various sources (i.e., other state courts, motor vehicle departments, law enforcement agencies), organizing documents, and researching discrepancies when needed.
• Enter information into various computer databases for internal and external records and reports.
• Perform court-ordered expunction of records.
• Review calendaring to remain within time limits; process and file completed documents with appropriate court; prepare and issue new cases for grand jury; prepare subpoenas and notify individuals as needed.
• Respond to incoming telephone calls and in-person inquiries from various sources, including victims, witnesses, general public, police and probation officers and other court staff; applying knowledge of departmental regulations and procedures when answering public inquiries and providing information.
• Receive, receipt, and record payments or other revenue received in department.
• Maintain trial calendar, docket and/or other related tickler system calendars, spreadsheets, and/or tracking/notification system to eliminate missed deadlines (examples include: case progress, statutory time limitations, discovery due dates, and public records deadlines); schedule and confirm appointments, including but not limited to, interviews, meetings, appointments, supervisions, conferences, expert witnesses, etc.

Benefits

• Competitive full-family benefit package
• PERS/OPSRP retirement
• Deferred compensation retirement savings
• Onsite (Courthouse complex) childcare available at a discounted employee rate through Roseburg Professional Childcare (Fowler St. location only). Availability is subject to center waitlist.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed