Legal Assistant, General Counsel

Earthjustice•San Francisco, CA

6d•Hybrid

About The Position

Earthjustice is seeking a Legal Assistant to support the Office of General Counsel (OGC), which includes both attorneys and Earthjustice’s Legal Operations Department. The successful candidate will provide legal, operational, and administrative support across a broad range of matters, including litigation management, internal legal operations, governance support, compliance matters, contracts, and organizational risk management. The Legal Assistant to the OGC is designated as a confidential employee and works closely with the department on a wide variety of legal, compliance, and employee relations matters. The position has regular access to privileged and confidential information, including legal advice, litigation strategy, investigations, and personnel matters, and requires strict adherence to Earthjustice policies, ethical, and applicable legal standards of confidentiality. This is a non-supervisory position. The Legal Assistant is expected to work a full-time schedule of 37.5 hours per week. This position can be remote or hybrid. For hybrid applications, the position is based in either San Francisco or Washington, D.C.

Requirements

Bachelor’s degree or equivalent years of relevant experience.
2+ years of experience as a litigation assistant, legal practice assistant, paralegal, executive assistant, confidential employee, and/or in a comparable professional role is preferred.
Excellent organizational, proofreading, research, and administrative and computer skills, including proficiency with Microsoft Office Suite, Adobe Acrobat, databases, spreadsheets, videoconferencing platforms, and legal filing systems with strong attention to detail.
Ability to organize, prioritize, and manage multiple assignments while meeting deadlines and maintaining accuracy under pressure.
Strong judgment, professionalism, discretion, and ability to maintain confidential and sensitive information.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively with staff across offices and time zones.
Flexible, punctual, highly reliable, and willing to take on tasks ranging from substantive legal support to administrative work.
Demonstrated commitment to Earthjustice’s values of Justice, Excellence, Inclusion, and Partnership.

Nice To Haves

Knowledge of contract review and experience with Contract Lifecycle Management and/or Generative AI contract review tools is a significant plus.

Responsibilities

Prepare, proofread, format, cite-check, assemble, and track documents prepared as part of OGC projects and workflows, including helping prepare and track filings, trainings, guidance, advice, and other materials prepared by OGC.
Assist attorneys with document review and production preparation.
Support oversight of attorney admissions, renewals, registrations, and associated e-filing accounts.
Maintain internal team sites, intranet pages, and other electronic and physical record repositories in accordance with team requirements, organizational policies, and confidentiality requirements.
Help build and maintain a repository to track team legal advice, templates, and general guidance, and route inquiries to responsible attorneys.
Provide general office and operational support, including responding to inquiries in the general inbox, coordinating supplies and equipment, and supporting department workflows as needed.
Support maintenance of internal contract databases, including database upkeep, document uploads, and preliminary review of contracts against approved templates and utilizing contract review tools including generative AI.
Help build a central repository for organizational and litigation program contracts.
Provide scheduling, calendar management, travel coordination, meeting support, and document creation/formatting support for attorneys and staff in OGC, including logistics and other support for meetings, trainings, retreats, presentations, legal guidance, and onboarding, training coordination, and operational support for new staff.
Process expense reimbursements, invoices, and other administrative documentation.
Exercise discretion and maintain confidentiality regarding nonpublic, privileged, or otherwise sensitive information learned in the course of employment, except as disclosure is authorized, required, or protected by applicable law, including in responding to internal and external inquiries.
Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.