Legal Assistant
About The Position
The Ministry of Justice helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta. The Alberta Crown Prosecution Service (ACPS) prosecutes persons charged with Criminal Code, Youth Criminal Justice Act, and provincial statute offences. The ACPS promotes safe communities by vigorously prosecuting cases involving serious and violent crime, working with individuals and organizations in the community to identify and implement improved and alternative approaches to the administration of criminal justice. In addition, the ACPS develops criminal law policy for the province and supports criminal law consultation with other levels of government. The Appeals and Specialized Prosecutions Office (ASO) of the Alberta Crown Prosecution Service (ACPS) is currently hiring for a Permanent and Temporary Legal Assistant positions in their Specialized Prosecutions Office located in Calgary. This position offers a unique opportunity to contribute to the criminal justice system while growing your skills in a dynamic and supportive environment. If you are motivated, resourceful, and ready to take on new challenges, we would love to hear from you!
Requirements
- A comprehensive understanding of the justice system and legal processes.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Exceptional oral and written communication skills.
- Strong problem-solving abilities and critical thinking skills.
- Outstanding organizational skills and attention to detail.
- The ability to work both independently and collaboratively as part of a team.
- A professional and respectful approach when working with stakeholders.
- The ability to thrive in a fast-paced environment, prioritize tasks, and meet tight deadlines.
- Strong knowledge of office procedures and experience using systems such as JOIN, PRISM, Microsoft Office, database programs, and Adobe Pro.
- Two-year diploma in a related field such as a Legal Assistant, Paralegal or Criminology, plus a minimum of one year progressively responsible related experience working in a legal administrative role within an office setting.
- Equivalencies considered: Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience e.g related Diploma and minimum of 1 year related experience; related certificate and minimum of 2 years related experience; minimum of 3 years related experience. 1 year of experience for 1 year of education e.g 1 year related experience and related Diploma; 2 years related experience and related certificate; minimum of 3 years related education.
- Experience working with Microsoft Office (Word, Excel, Powerpoint,Outlook and Adobe).
- Experience working in a legal administrative role within an office environment
Nice To Haves
- Experience working with, JOIN, PRISM, Criminal eFile.
- Experience working in a legal environment specializing in Criminal law is preferred.
Responsibilities
- Facilitate pre-charge consultations and maintain contact with stakeholders.
- Manage witnesses, including scheduling interviews, coordinating travel arrangements, explaining the criminal process, and addressing questions or concerns.
- Liaise with internal and external stakeholders to ensure proper handling of criminal files.
- Organize, manage, and maintain Crown files.
- Maintain Crown Prosecutor diaries and the diarization system using Outlook.
- Vet, track, and maintain disclosure materials.
- Prepare and file complex legal documentation.
- Respond to and follow up on inquiries from the public, defense counsel, and the accused.
- Conduct legal research at the direction of Crown Prosecutors.
- Use the Justice Online Information Network (JOIN) and Prosecutor Information System Manager (PRISM) to verify charges, court dates, assigned prosecutors, locations, and subpoena witnesses.
- Create and complete various forms of correspondence.
- Perform specialized ad hoc administrative tasks as assigned.
- Assist other Legal Assistants as needed.
Benefits
- Public Service Pension Plan (PSPP)
- Alberta Public Service Benefit Information
- Professional learning and development
- Leadership and mentorship programs
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
