Legal Assistant - County Attorney (0826)

Coconino County•Flagstaff, AZ

1d•Onsite

About The Position

Under supervision, performs work of moderate difficulty in supporting and assisting criminal and civil attorneys. This role involves a range of legal support tasks, document preparation, file management, court document filing, calendaring, data entry, and coordination of witness travel and logistics. The position requires the ability to handle emotionally traumatic and graphic material, maintain confidentiality, and provide administrative support. Specific duties may vary between Legal Assistant I and Legal Assistant II levels, with the latter involving more complex document composition, evidence gathering, deposition and trial preparation, and potentially assisting in training junior staff or processing case assignments and payments.

Requirements

Two years’ experience in a clerical or administrative position (for Legal Assistant I); OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
Three years’ experience in a clerical or administrative position with two years’ experience in a legal environment (for Legal Assistant II); OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
Considerable knowledge of business English, spelling, arithmetic, punctuation, and grammar.
Considerable knowledge of office practices and procedures.
Considerable knowledge of legal procedures and terminology.
Skill in use of computer systems, software programs, and other office machines.
Skill in report preparation.
Ability to compose correspondence dealing with legal and complex matters.
Ability to maintain composure working with individuals in a heightened emotional state under strict time constraints.
Ability to field complaints and concerns.
Ability to understand legal procedures and terminology.
Ability to exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures.
Ability to prioritize, plan and carry out assignments.
Ability to work safely and support the culture of workplace safety.
Ability to establish and maintain effective working relationships with employees, other agencies, and the public.
Ability to follow written and verbal instructions.
Ability to communicate effectively verbally and in writing.
Vision acuity (near/far) for computer work and filing.
Hearing and speech for ordinary conversations.
Finger dexterity for typing.
Must be able to lift 40+ pounds and push 75+ pounds.

Nice To Haves

Prior clerical or administrative experience in a legal environment supporting attorneys.
Records management experience.
Data-entry experience.
Working knowledge of the criminal justice system and legal terminology.
Advanced proficiency in Outlook, Word, Excel, and PowerPoint.
Excellent customer service skills.
Ability to work effectively and efficiently in a diverse office setting.
Organized, detail oriented.
Ability to dedicate required time and energy to assignments or tasks to ensure high standards of performance.
Ability to solve problems quickly and effectively with minimal assistance.
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Responsibilities

Provides legal support work to attorneys for law-related tasks.
Prepares and edits documents as requested by attorneys and staff.
Maintains and updates files.
Files court documents (electronically and physically).
Keeps documents organized in the interim before they are filed.
Follows procedure for calendaring of events, notifies, and sends reminders to appropriate staff and clients.
Maintains the master calendar of deadlines.
Enters, updates, and retrieves information using multiple systems and databases.
Collects, organizes, and prepares files and materials for attorneys for use in court appearances or for transacting other legal business.
Receipts and processes emotionally traumatic and graphic material.
Schedules appointments and maintains calendars.
Coordinates witness travel.
Arranges for proper waiting location for witnesses, greet, support, and update all witnesses needed for trial.
Provides administrative support to include but not limited to, stamping files, filing, answering telephones, faxing, creating communications and making copies.
May prepare and process new cases for review.
May receive payments and reconcile accounts.
May run conflict checks on new cases assigned to the office.
Formats, composes, and types correspondence and other documents from written drafts and verbal directives on routine to moderately complex legal documents and confidential matters.
Gathers, reviews, and verifies case documentation.
Develops and secures evidence and documentation.
Prepares for depositions and trials.
Prepares subpoenas.
Assists attorneys, and witnesses with coordination of criminal and civil case matters and documents for court proceedings.
Facilitates compliance with criminal and civil procedures in accordance with state and federal statute.
Maintains statutorily required confidentiality of case matters.
Enters data and tracks statistical information.
Processes criminal and civil case management.
Disseminates dispositional information.
Assists in training Legal Assistants I.
May secure defendants from other jurisdictions to resolve pending charges.
May verify and validate court personnel and attorneys.
May assist in processing case assignments to contract attorneys.
May assist in processing vendor payments.