Legal Assistant

Adams and Reese•Mobile, AL

23d•Onsite

About The Position

Adams and Reese LLP is seeking a team-oriented, tech savvy, self-starter who is inquisitive and client focused to support litigation attorneys in the Mobile office. This role involves performing a variety of clerical and administrative duties using various computer programs typically related to a litigation practice by assisting attorneys in a supportive role.

Requirements

5+ years of legal secretarial experience in a related area of law
Ability to type 65 wpm
Excellent spelling, punctuation and grammar required
Knowledge of legal terminology
Competent in the use of computers and Microsoft Office Word, Excel, Power Point and Microsoft Outlook
Excellent organizational skills
Excellent people skills
Ability to effectively communicate both orally and in writing

Nice To Haves

Bachelor’s Degree preferred
May be required to know real estate closing procedures and terminology
College degree
Paralegal skills

Responsibilities

Prepares, processes, and proofreads legal documents
Mails, faxes, copies, and/or arranges for delivery of documents to clients, witnesses, opposing counsel and court officials
Maintains filing systems, control records and indexes using moderate independent judgment
Data management including time entry, document databases, email and hard copies
Coordinates and participates in document production
Obtains information using the Westlaw and Lexis systems
Communicates with clients, court personnel, experts, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed
Assists with trial preparation including preparation of trial books, exhibits, etc.
May transcribe dictation from dictating machine, as required by the supervising attorney(s)
Maintains supervisor(s) calendar electronically and/or manually by scheduling appointments and critical dates and keeping supervisor posted of same
Opens and closes files, and maintains client and business files by filing and retrieving materials as required
Screens phone calls; records and delivers messages and provide callers with information as authorized by attorney
Makes travel arrangements through the Firm’s designated Travel Agency
Prepares and edits client invoices for billing purposes
Enters and maintains attorneys’ time sheets, as required
Performs related duties as assigned