Legal Assistant

Shared Medical Services • Cottage Grove, WI

1d • Hybrid

About The Position

Shared Medical Services is seeking an experienced and detail-oriented Legal Assistant to support our Legal and Corporate Compliance team. This role is ideal for a motivated legal professional who thrives in a fast-paced, highly regulated environment and enjoys working across contracts, corporate governance, compliance, and intellectual property management. As an employee-owned company, Shared Medical Services is committed to fostering a collaborative culture where employees are valued, supported, and empowered to make a meaningful impact on patient outcomes nationwide. In this role, you will provide critical legal and administrative support across the organization’s contract lifecycle management, compliance initiatives, corporate governance activities, and intellectual property asset management.

Requirements

• Bachelor’s degree and Paralegal Certificate from an ABA-approved program (or equivalent experience)
• Minimum of four (4) years of corporate paralegal experience preferred
• Strong knowledge of healthcare regulatory frameworks and contract administration practices
• Experience with contract lifecycle management tools and legal database systems
• Proficiency in Microsoft Office applications including Word, Excel, Outlook, Access, and NetSuite
• Familiarity with AI-assisted technologies and effective prompting for corporate legal applications
• Excellent organizational, communication, and project management skills
• Ability to manage multiple priorities in a fast-paced, highly regulated environment
• High level of professionalism, discretion, confidentiality, and attention to detail
• Strong collaboration skills with the ability to work effectively across departments and leadership levels

Nice To Haves

• Healthcare, life sciences, or healthtech industry experience strongly preferred

Responsibilities

• Draft, review, and manage a high volume of commercial agreements, including: Vendor Contracts, Master Service Agreements (MSAs), Non-Disclosure Agreements (NDAs), Business Associate Agreements (BAAs), Operations Agreements, Management Agreements, Requests for Proposal (RFPs)
• Assist with the preparation and development of contract proposals
• Maintain and update contract lifecycle management (CLM) systems
• Track contract renewals, terminations, compliance milestones, and key deadlines
• Ensure contracts comply with applicable laws, regulations, and internal policies
• Oversee database maintenance, audits, reporting, and query functions
• Communicate effectively with internal departments and external stakeholders throughout the contract lifecycle process
• Support entity management activities, including incorporation, maintenance, and dissolution of subsidiaries and affiliates
• Assist with Corporate Securities Offering filings for managed entities
• Prepare board and committee meeting materials including resolutions, consents, and meeting minutes
• Maintain organized corporate records in accordance with regulatory requirements
• Assist with government contract reporting obligations
• Support intellectual property asset tracking, including trademarks, patents, and copyrights
• Coordinate with outside counsel and internal teams regarding compliance, enforcement, litigation, and related legal matters
• Assist with confidentiality and licensing agreements related to proprietary technology and healthcare data
• Draft and review outgoing corporate correspondence
• Provide additional legal and compliance support as assigned

Benefits

• Medical, Dental, and Vision Insurance
• Company-Paid Life Insurance
• Company-Paid Short-Term & Long-Term Disability
• Flexible Spending Accounts (Medical & Dependent Care)
• 401(k) and Roth IRA with 4% Company Match
• Employee Stock Ownership Plan (ESOP)
• Paid Time Off and Holidays
• Opportunities for Professional Growth and Development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level