Legal Assistant Project Specialist

Arizona Department of Administration • Phoenix, AZ

1d • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry is seeking an experienced Legal Assistant Project Specialist to perform specialized administrative and legal support work for the Office of the General Counsel. The position manages the end-to-end lifecycle of subpoenas, court orders, and public records requests served on the department, applying regulatory guidelines and statutory exceptions. The work includes tracking and reporting requests, composing professional correspondence, and consulting with internal managers, attorneys, personnel, and external customers.

The position is based at the Office of the General Counsel, 701 East Jefferson Street, Phoenix, Arizona. It requires travel on State business throughout Arizona, potentially including overnight stays. Employment is contingent on passing a background investigation. Employees must take a tuberculosis test during New Employee Orientation and annually thereafter. Employees driving on State business must meet applicable driver’s license, training, driving-record, and vehicle-insurance requirements. Newly hired State employees must successfully complete E-Verify.

Requirements

• Knowledge of Arizona statutes and guidelines governing public records.
• Knowledge of administrative proceedings and litigation processes.
• Knowledge of data entry application systems.
• Knowledge of state and federal laws, rules, and regulations governing ADCRR operations.
• Knowledge of professional records management practices, including retention schedules, classification, and secure storage of sensitive data.
• Skill in interpreting and fulfilling complex legal requests, including subpoenas, court orders, and discovery requests for personnel and medical records.
• Skill in using specialized records management systems, databases, and standard office software to track and manage large volumes of data.
• Skill in researching complex records, conducting audits, and synthesizing data into concise inventory or quality control reports.
• Ability to use critical and analytical thinking.
• Ability to perform high-level, difficult work under pressure while meeting legal deadlines and organizational goals.
• Ability to communicate clearly and tactfully with diverse stakeholders, including law enforcement, court officials, legal counsel, and the general public.
• Ability to exercise discretion and professional judgment when handling sensitive inmate, medical, and personnel information.
• Ability to analyze office workflows, identify inefficiencies, and implement streamlined quality control measures.
• Employment is contingent on passing a background investigation.
• Must take a tuberculosis test during New Employee Orientation and annually thereafter.
• Employees operating a motor vehicle on State business must maintain a current, valid, class-appropriate driver’s license, complete required training, pass applicable driving-record checks, and maintain an acceptable driving record. Employees using a personally owned vehicle on State business must maintain required liability insurance.
• Newly hired State employees must successfully complete E-Verify.

Nice To Haves

• Experience performing complex administrative work in a criminal justice or law office environment.

Responsibilities

• Process incoming subpoenas and court orders for the Custodian of Records.
• Coordinate records retrieval, review records for responsiveness to court orders, and ensure compliance with federal, state, and departmental rules, regulations, and policies.
• Perform advanced text, audio, and video redactions and securely produce responsive records in compliance with strict court deadlines.
• Manage complex Public Records Requests according to regulatory guidelines.
• Review requests, clarify scope with requesters, and research internal files to gather responsive records.
• Apply statutory exemptions using digital text, audio, and video redaction tools.
• Compose correspondence and assist with improving Public Records Request policies.
• Consult with the Office of General Counsel and the Arizona Attorney General’s Office and provide legal support in related litigation.
• Drive on State business and travel throughout the state, with possible overnight stays.
• Perform other duties appropriate to the assignment.

Benefits

• Vacation and sick days with 10 paid holidays per year.
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
• Medical, dental, life, short-term disability, and long-term disability insurance options.
• Arizona State Retirement System participation; enrollment eligibility becomes effective after 27 weeks of employment.
• Optional deferred compensation plans.
• Credit union membership.
• Wellness program.
• Incentivized commuter club and public transportation subsidy program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed