Legal Assistant/Office Coordinator

HALL PRANGLE LLC•Phoenix, AZ

4d•Onsite

About The Position

Hall Prangle is seeking to hire a full-time legal assistant/office coordinator in its Phoenix office who has at least three (3) years’ experience as a legal assistant. The legal assistant/office coordinator will be assigned local attorneys and work collaboratively with them and the other staff to efficiently provide our clients with the best possible results. This legal assistant/office coordinator will also coordinate day-to-day office operations, including general office responsibilities. The right candidate will be skilled and hard-working as well as pleasant and personable.

Requirements

3+ years as a Legal Assistant within a law firm supporting attorneys practicing litigation.
Knowledge of concepts, terminology, principles, and procedures of the law.
Knowledge of functions and jurisdictions of local, state, and federal courts and related agencies.
Highly proficient using MS Office Suites: Word, Excel, Outlook, Billing Software, and On-Line Document Management Software. Experience with Milana and FileVine a plus.
Expertise in using Outlook Calendars for scheduling and maintaining attorneys' busy court schedules.
Experience in creating and maintaining documents, formatting, inputting, editing, retrieving, and copying; coordinating case preparation.
Experience in tracking billing hours through billing software.
Must be highly organized, able to multitask and juggle competing priorities in a fast-paced environment.
Strong time management skills and strong attention to detail.
Excellent communication and organizational skills.

Nice To Haves

Experience with Milana and FileVine a plus.

Responsibilities

Maintains attorneys' calendars.
Schedules court appearances, client meetings, depositions, and other engagements. Ensures there are no scheduling conflicts and notifies attorneys of pending deadlines.
Serves as intermediary between attorneys, firm personnel and the courts, relaying communications between each group.
Generates all correspondence.
Prepares and sends notices of filings, motions, and hearing to appropriate parties.
Creates and maintains client files, records, logs, and any other information in relation to case file.
Prepares and sends file correspondence to clients weekly with filings and status updates.
Finalizes and files/serves all Court pleadings and discovery.
Works with paralegals to ensure experts are retained and receive necessary documents.
General office coordinator responsibilities including but not limited to assisting with reception duties, maintaining/ordering office supplies, coordinating with building management as needed, assist in planning office lunches/events, submitting vendor invoices, and general upkeep of the office.