Legal Assistant/Mail Clerk
About The Position
This role is responsible for managing and handling daily corporate mail, including opening, sorting, and scanning. The Legal Assistant will also be responsible for batch printing for the CA IL office and managing the office's shipping needs. Additionally, the position supports the Legal and Operations teams by scanning, printing, and compiling documents with high accuracy, and maintaining the file system, with a significant portion of filing done electronically through legal software. The Legal Assistant will process attorney-signed documents and handle ad hoc requests from the Legal and Production Specialist teams. As the role progresses, it may involve more complex tasks within the Legal software. This position will collaborate with a team of attorneys, paralegals, and legal assistants locally and domestically to ensure an efficient and voluminous legal and operational business practice.
Requirements
- Current authorization to work in the United States on a full-time basis.
- High School Diploma
- 1-2 years administrative support experience
- Basic Microsoft Office skills (Word, Outlook, Excel) and Adobe Acrobat
- Strong organizational skills
- Ability to manage the printing, scanning, and sorting of documents
- Ability to handle/process a large workload and volume
- Ability to maintain the confidentiality of sensitive information
- Ability to operate a variety of office equipment (e.g., printers, scanners, fax machines)
- Ability to communicate and follow directions
Nice To Haves
- Associate's degree in Administrative, Legal, or similar field
- 1-2 years Administrative, Legal, and/or previous office experience
- Knowledge of basic mailroom concepts, including processing of inbound and outbound mail
- Ability to handle the manual paper and electronic filing of documents with courts
- Ability to track and comply with deadlines
- Knowledge of legal concepts, terminology, principles, and procedures necessary to understand court filing requirements
- Ability to maintain, organize, and compile information and documents from various sources in a functional order
Responsibilities
- Process (sorting, scanning, shipping) inbound and outbound mail including USPS, FedEx, and UPS.
- Batch print Office Production documents.
- File manual and electronic legal documents with courts.
- Scan, print, and sort documents with a high degree of accuracy and organization.
- Perform other duties supporting paralegal and attorneys, as assigned.
Benefits
- Monthly incentives or annual bonus
- Paid training and development programs
- Promote-from-within philosophy
- Formal company-wide awards and prizes
- Tuition Assistance
- Comprehensive healthcare plans and options
- Fitness membership reimbursements
- Weight watchers
- Wellness rewards Program
- Up to eight hours of paid time off each year to volunteer
- Volunteer grants and matching financial donations
- Retirement Savings
- Company paid leave for new family support
- New parent flex time
- Child back-up care options
- Team-building events
- Paid and floating holidays
- Generous paid-time-off
- Wellness and mental health initiatives
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
