Legal Assistant Lead

Eisner, LLP•Beverly Hills, CA

11d

About The Position

This role is for a Legal Assistant Lead who will be responsible for a variety of tasks including preparing and organizing legal documents, assisting with electronic court filings, managing attorney calendars, and overseeing the daily workflow of the litigation support team. The position also involves training and mentoring new team members, serving as a point of escalation for team issues, and assisting with substantive litigation tasks as needed. The ideal candidate will have strong administrative and communication skills, demonstrated leadership experience, and prior litigation experience.

Requirements

5+ years of litigation experience in a large to medium size law firm.
High school diploma or equivalent required.
Strong knowledge of California and Federal court procedures and rules.
Electronic calendaring skills required.
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Superior proofreading, editing, and redlining skills.
Highly organized and detail-oriented.
Excellent administrative, interpersonal, written and oral communication skills.
Discretion and able to maintain confidences.
Ability to work independently and prioritize workload activities for multiple attorneys.
Demonstrated leadership experience, including training staff and overseeing team workflow.
Ability to delegate effectively while maintaining accountability for team output and quality.
Prior litigation experience required.
Ability to remain calm in deadline-driven and high-pressure situations.
Effective communication skills with a diverse audience including attorneys, clients, staff and vendors.
Sound judgement, ability to anticipate/identify/analyze problems and challenges and recommend/implement solutions.
Maintain and nurture a positive attitude and workplace environment.
Have a strong sense of urgency and commitment to meeting internal and external expectations.

Nice To Haves

Bachelor’s degree preferred.
Paralegal experience, litigation support certification, or solid working knowledge of the litigation process (pleadings, discovery, motion practice) is a plus.
Candidates with strong senior legal secretary experience and a demonstrated ability to learn substantive litigation support tasks are encouraged to apply.
Experience with docketing software such as Compulaw or Milana preferred.
Trial experience preferred.

Responsibilities

Prepare, organize, and create complex legal documents and forms.
Assist with and prepare electronic court filings, with knowledge of state and federal courts.
Assist attorneys with conflicts checks and opening new matters.
Prepare TOCs/TOAs, exhibits, binders, and other legal documentation.
Demonstrate excellent understanding of formatting and styles, redlining and other proofreading skills.
Determine docket/calendar dates from court documents and correspondence and enter into Firm's calendaring software.
Establish and maintain paper and electronic client and administrative files.
Answer and roll calls, schedule appointments and meetings, maintain attorneys' calendars, handle e-mail distributions/incoming and outgoing mail, updating contact information.
Work closely with Accounting to prepare expense reports and monthly bills.
Assist attorneys and paralegals in preparing for hearings, mediations, arbitrations, and trials.
Oversee daily workflow distribution across the litigation support team, ensuring deadlines and priorities are appropriately assigned and tracked.
Train, mentor, and onboard new team members on firm procedures, calendaring/docketing protocols, and e-filing systems.
Serve as a point of escalation for team questions and troubleshooting, providing guidance on complex filings and calendaring issues.
Assist with substantive litigation tasks as needed, such as discovery preparation, document summaries, and case chronologies, with training provided.
Assist with overflow/special projects and contribute to office and firm-wide team objectives.
Provide general back up support to the office and other departments as required.
Coordinate couriers and other special functions internally and externally.