Legal Assistant III
About The Position
TD Insurance is part of TD Bank Group, one of Canada's largest financial institutions. TD Insurance helps protect clients from the "accidents of life" with a wide range of products including credit protection, life, health, travel, home and auto insurance. With more than three million clients, TD Insurance products and services are available online, over the phone, and through a network of more than 1,000 TD Canada Trust branches. In Canada, we have two lines of business, General Insurance and Life and Health. Our General Insurance business is one of the top home and auto insurance groups in Canada and the national leader in group insurance and affinity marketing. Our Life and Health business is the number one provider of critical illness insurance and direct life and health insurance in Canada. At TD Insurance, we are committed to fostering an inclusive and accessible environment. With a Canada-wide workforce of over 4,000 employees and offices across the country, our company is continuously evolving and growing. As part of our ongoing expansion in Western Canada, we are building a new team in Vancouver to support our Alberta Staff Legal operations. TD Insurance offers a stable and dynamic work environment where talent is appreciated and professional development is taken seriously. More than just a job, we offer rewarding careers. This is an exciting opportunity to join TD Insurance as part of a newly established Vancouver team. Successful candidates will work closely with experienced legal professionals while supporting litigation matters for Alberta-based operations and helping shape our growing presence in Western Canada. The successful candidate will provide legal secretarial support to one or more lawyers within TD Insurance's Alberta Staff Legal operations. While based in Vancouver, the role will support lawyers and legal teams handling Alberta matters and maintain a close and highly responsive relationship to the day-to-day activities of the lawyer(s).
Requirements
- College diploma in Legal Administration, Legal Assistant, Legal Secretarial Studies, or a related field.
- Minimum 5 years of litigation experience supporting lawyers in a legal environment.
- Strong knowledge of litigation processes and legal documentation.
- Proven ability to proofread, edit, and prepare legal documents with a high degree of accuracy.
- Self-motivated and able to work independently in a remote and hybrid work environment.
- Excellent organizational, time management, and priority-setting skills.
- Strong written and verbal communication skills.
- Strong interpersonal and client service skills with a professional and positive demeanor.
- Demonstrated ability to manage multiple priorities and work effectively under pressure.
- Strong problem-solving skills, sound judgment, and attention to detail.
- Intermediate proficiency with Microsoft Office applications and legal document management systems.
Responsibilities
- Prepare complex legal documents through transcription of written or recorded materials, including correspondence, pleadings, motions, applications, affidavits, and other legal documentation.
- Draft standard legal documents, correspondence, and pleadings for lawyer review. Edit grammar, spelling, and punctuation as required.
- Exercise initiative and judgment in the lawyer's absence, including negotiating extensions of time and responding appropriately to incoming communications.
- Manage lawyer calendars, coordinate appointments, court appearances, mediations, discoveries, and other litigation-related events. Proactively resolve scheduling conflicts.
- Respond to a variety of telephone and email inquiries based on knowledge of the file while exercising sound judgment and discretion.
- Compose complex, non-technical correspondence on behalf of lawyers.
- Establish, maintain, organize, and update physical and electronic legal files.
- Perform research and prepare documents in accordance with matter requirements and in consultation with lawyers, law clerks, and Legal Office Management.
- Support lawyers and legal teams with trial preparation, mediation preparation, and document management.
- Provide guidance, training, and support to less experienced legal assistants and answer procedural and technical questions.
- Exercise initiative to propose, develop, and maintain standard office precedents, processes, and procedures.
- Perform additional duties as required, including: Reception relief. Maintaining witness and subpoena tracking lists. Requesting payments and fees from Claims partners. Assisting with the organization of trial and hearing materials. Coordinating witness communications regarding scheduled appearances. Other administrative and litigation support duties as assigned.
- May serve as a resource and informal leader to other legal assistants by coordinating workflow and reviewing completed work.
Benefits
- Ongoing career development and learning opportunities.
- Competitive compensation and comprehensive benefits.
- A collaborative, inclusive, and supportive team environment.
- The opportunity to work with experienced legal professionals across multiple jurisdictions and business areas.
- health and well-being benefits
- savings and retirement programs
- paid time off
- banking benefits and discounts
- career development
- reward and recognition programs
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
