Legal Assistant II

AmTrust Financial Services•Boca Raton, FL

9d•Hybrid

About The Position

AmTrust Financial Services, Inc., a fast-growing commercial insurance company, has an immediate need for an in-house legal assistant to work either in our Boca Raton, FL or our Maitland, FL offices. Please note, we work 4 days in office and 1 day remotely. This job description is designed to provide a general overview of the job and does not entail a comprehensive listing of all activities, duties, or responsibilities that will be required in this position. AmTrust has the right to revise this job description at any time.

Requirements

High school diploma or general education degree (GED)
2+ years’ Florida workers compensation experience required.
Prior workers’ compensation experience supporting multiple attorneys and competing deadlines.
Ability to type a min. of 70 wpm
Must be proficient in Microsoft Office (Word, Excel, Outlook, etc.)
Organized, self- motivated, ability to prioritize and work independently.
Exceptional attention to details and the production of professional work product
Must possess excellent written and verbal communication skills.
Work in a team environment with a positive respectful attitude

Nice To Haves

Experience with a document management platform (Litify a plus)

Responsibilities

Provide Legal Assistant support to 2 or more Attorneys.
Identify and flag critical documents requiring timely responses and associated deadlines to ensure our clients/insureds/Company are protected from sanctions and unnecessary litigation.
Coordinate/schedule meetings, hearings, appointments, and depositions
Maintain and manage Attorney calendars avoiding and resolving conflicts.
Generate draft templates (pleadings, motions, objections, correspondence) for attorney review and approval.
Assemble medical packets to experts along with itemized schedule of records.
Document processing (assemble, copy, scan, serve, E-file accordingly)
Manage and prioritize competing deadlines.
Communicate with claim partners, clients, witnesses, Court, opposing counsel, vendors, and team members.
Maintain data integrity in our document management platform supporting our paperless environment (documents, parties, roles/relations, naming conventions)
Timely transmit and request payments to vendors, experts, etc.
Knowledge of local Court rules and filing requirements
Assist Managing Attorney and Manager with special assignments as needed.
Provide backup support when needed: Answer inbound main line phone calls and route inquiries to correct team member.
Greet and manage guests and vendors.
Retrieve, scan, and route all incoming mail to proper team and Claims.
Monitor and process office electronic mailbox correspondence.
Process outbound USPS/FedEx mail
Provide office support as needed (place tickets for failing equipment, order office supplies, assist peers as needed and during PTO)