Legal Assistant I

UNITE HERE HEALTH•Oak Brook, IL

2d•$39,700 - $44,200•Hybrid

About The Position

UNITE HERE HEALTH serves over 200,000 workers and their families in the hospitality and gaming industry nationwide. Our desire to be innovative and progressive drives us to develop impactful programs and benefits designed to engage our participants in managing their own health and healthcare. Our vision is exciting and challenging. Please read on to learn more about this great opportunity! PURPOSE Provide support and assistance to the paralegals and the manager with day-to-day administrative tasks.

Requirements

1 ~ 2 years of related experience minimum
Working knowledge and experience in administrative tasks
Associate's degree or equivalent work experience required
Intermediate level Microsoft Office skills (PowerPoint, Word, Outlook, OneNote)
Intermediate level Microsoft Excel skills
Basic math skills
Time management and organizational skills
Communication skills (verbal and written)
Detail oriented and multi-tasking skills
Ability to effectively interact with all levels of employees and management
Manage competing deadlines and multiple projects

Responsibilities

Identifies information from contracts and enters in the contracts database
Prepares summary of contracts (extract) for paralegal review
Produces general correspondence for the contracts group
Runs and prepares reports from the database and formats data as requested
Files, scans, copies, faxes, mails, or otherwise distributes documents for use by contract parties and/or Fund departments. Updates employer files accordingly
Prepares, scans and indexes documents into the Document Management System
Drafts variance request memos and sends to Trustees. Follows up on Trustee ballots as requested
Assists in preparation of Trustee reports, including comparing and analyzing reports, identifying discrepancies, researching of issues, data entry, copying, collating
Monitors contracts database by running reports to identify various processes that need to be completed
Sets goals and achieve measurable results
Contributes ideas to plans and achieving department goals
Exemplifies the Fund’s BETTER Values and Professional Effectiveness Dimensions in contributing to a respectful, trusting, and engaged culture of diversity and inclusion
Performs other duties as assigned within the scope of responsibilities and requirements of the job
Performs Essential Job Functions and Duties with or without reasonable accommodation