Legal Assistant I
About The Position
Under the supervision of the State's Attorney, Administrative Supervisor or Legal Assistant II, this role is responsible for clerical, technical, and paraprofessional activities in support of agency legal staff. The position requires collecting necessary documents, consulting with the clerk of the court for case scheduling, notifying witnesses of trial dates, preparing case files and subpoenas, and helping to maintain the court calendar. The Legal Assistant will also provide assistance in the preparation of all legal documents, ensure timely filing and service of documents, prepare exhibits for courtroom presentation, and consult with sheriff and police departments for officer court scheduling. Additional duties include scheduling appointments for Attorneys, providing clerical assistance such as typing and filing, evaluating legal information, assisting with documentation of dispositions and filings, and acting as backup for the Legal Secretary when required. Key accountabilities include ensuring all files, schedules, documentation, and reports are in order, creating a positive and productive work atmosphere, and applying appropriate guidelines to duties.
Requirements
- Two (2) years of experience performing legal office support.
- Must be proficient with word processing software such as Word and possess excellent typing skills.
- Knowledge of appropriate legal terminology, legal forms, and legal files necessary.
- Requires a high degree of written and/or verbal communication skills dealing with employees, clients, or the general public.
- Ability to handle multiple duties and priorities under the limited supervision of the State’s Attorney.
- Applicant will be subject to a post offer civil and criminal background check.
- Candidates must already be authorized to work in the United States on a permanent basis.
- Visa sponsorship is not available for this role.
Nice To Haves
- Associate degree with emphasis in the legal field preferred or an equivalent
Responsibilities
- Collect necessary documents and other reports.
- Consult with clerk of the court in case scheduling.
- Notify witnesses of trial dates and other appearances.
- Prepare case files and subpoenas.
- Help maintain court calendar.
- Provide assistance in preparation of all legal documents including pleadings, motions, summons, informations, etc.
- Ensure that documents are filed in the appropriate court and served on all parties prior to set deadlines.
- Prepare exhibits for courtroom presentation.
- Consult with sheriff and police departments in court scheduling for officers.
- Schedules appointments for Attorneys with public and other professionals.
- Provide clerical assistance to include typing, filing, sorting and distributing mail and other duties.
- Evaluate information related to legal matters in public or personal records.
- Provide assistance with documentation of dispositions, filings of fact, and conclusions of law, certificates of record, appendices and other areas of law.
- Act as backup of Legal Secretary when required.
- Other duties as required and assigned.
- Ensure all files, schedules, documentation, and necessary reports are in order to assist legal staff.
- Create a positive and productive work atmosphere by communicating, maintaining a professional manner and a team-like environment with all other departments, employees, and members of the public.
- Ability to apply appropriate guidelines, either specific or general, to appropriate duty.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
