Legal Assistant I
About The Position
Serves as a legal assistant responsible for supporting attorneys by providing a wide variety of technical, administrative and secretarial assistance. The work requires some knowledge of legal practices and procedures and computer skills. Work is performed under the direction of an attorney or other supervisor, but some independent work will be required. This is the entry level legal assistant position in state government. The role assists with the preparation of legal documents using information from files, client agencies, court records and other sources. It helps to prepare basic legal documents such as legal notices, subpoenas and discovery materials, and may e-file legal documents with the Judiciary. The assistant may help attorneys prepare for trials, hearings and negotiations by preparing exhibits, organizing discovery materials, scheduling witnesses, communicating with client agencies, reviewing jury pools, and preparing exhibit and witness lists. Responsibilities also include establishing and maintaining a variety of files and sub files such as litigation files including pleading, witness, exhibit, court order and other sub files, using document management and other systems. The position performs docketing duties such as opening, updating and closing cases using case management systems, tracking filing, hearing and trial dates, and maintaining systems and calendars to remind attorneys of appointments and legal deadlines. It may also involve scheduling depositions, client appointments, and experts, and assisting with arraignment intakes. Additionally, the role performs administrative and secretarial duties including correspondence, telephone duties, filing, copying and public records management.
Nice To Haves
- Associates degree or two or more years of full-time college coursework (or the equivalent) AND two (2) years or more of experience performing legal administrative duties.
- Bachelor’s degree AND one (1) year or more of experience performing legal administrative duties.
- Paralegal certification AND two (2) years or more of experience performing legal administrative duties.
- High school diploma or equivalent AND three (3) years or more of experience performing legal administrative duties.
Responsibilities
- Supporting attorneys by providing a wide variety of technical, administrative and secretarial assistance.
- Assisting with the preparation of legal documents using information from files, client agencies, court records and other sources.
- Helping to prepare basic legal documents such as legal notices, subpoenas and discovery materials.
- May e-file legal documents with the Judiciary.
- May help attorneys prepare for trials, hearings and negotiations by preparing exhibits, organizing discovery materials, scheduling witnesses, communicating with client agencies, reviewing jury pools, and preparing exhibit and witness lists.
- Establishing and maintaining a variety of files and sub files such as litigation files including pleading, witness, exhibit, court order and other sub files.
- Using document management and other systems.
- Performing docketing duties such as opening, updating and closing cases using case management systems.
- Tracking filing, hearing and trial dates and maintaining systems and calendars to remind attorneys of appointments and legal deadlines.
- May schedule depositions, client appointments, and experts.
- Assisting with arraignment intakes.
- Performing administrative and secretarial duties including correspondence, telephone duties, filing, copying and public records management.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
