Legal Assistant I - Full-Time Temporary

City of Prescott • Prescott, AZ

8d • $22 - $28 • Onsite

About The Position

This is a Full-Time Temporary position within the Legal Department's Criminal Division. The role provides essential clerical support to the City Attorney and Assistant City Attorneys, handling a variety of tasks related to case management, document preparation, and general office duties.

Requirements

• High School diploma or equivalent required
• Education, training and experience as a Legal Secretary or Legal Assistant equivalent to four (4) years
• Knowledge of basic legal principles, practices, and techniques in both Criminal and Civil Law
• Knowledge of general judicial procedures
• General knowledge of Arizona criminal and civil procedures
• Basic knowledge of Arizona Statutes & Rules of Evidence
• Knowledge of basic legal office procedures, practices, grammar and legal formatting
• Ability to file court documents electronically
• Ability to operate software programs such as Microsoft Word, Excel, Outlook, PDF software, redaction software, etc.
• Knowledge of basic electronic case management system
• Skills in maintaining records, files, preparing legal documents, correspondence and other documents
• Ability to follow complex oral and written instructions
• Ability to operate office equipment, including desktop computers, multi-line telephones, electronic calendars, videoconferencing, calculators, copy machines, scanners and other general office equipment
• Ability to type proficiently and perform data entry
• Skills in planning, organizing, filing, monitoring calendars and deadlines
• Attention to details and ability to maintain confidentiality regarding cases and legal matters
• Dependability in meeting critical deadlines
• Ability to write and speak effectively
• Ability to use good judgment, tact and discretion
• Ability to work as a team player and work well within a small office setting
• Ability to establish and maintain effective working relationships with City employees in other departments
• Sufficient to effectively and safely perform required duties
• Sufficient to clearly, concisely and effectively communicate in person and over the telephone
• Successful candidate will receive a post-offer, pre-employment background screening to include: Drug screening, Motor vehicle records check, Criminal background screening

Nice To Haves

• bachelor's or associate degree preferred but not required
• Experience in Criminal cases preferred

Responsibilities

• Provides clerical support to City Attorney, and Assistant City Attorneys
• Formats and proofs routine written materials such as correspondence, pleadings, motions, discovery documents, memoranda, and other documents as assigned
• Performs routine clerical tasks such as making copies, answering and screening telephone calls and assisting walk-in customers
• Establishes and maintains case files including, filing documents, organization of files and closing files
• Files or e-files court documents as needed
• Maintains case file log
• Maintains calendars for legal deadlines
• Picks up and delivers office mail and distributes same
• Assists with public record production, video and document redaction
• Performs daily court runs for court filings
• Picks up court documents for department
• Assists Criminal Division with misdemeanor prosecution cases
• Performs related general office tasks and duties as assigned

Benefits

• A diverse range of complimentary mental health and wellness services is available, including an Employee Assistance Program, a free subscription to Calm, and health coaching
• Accrued paid sick time
• Free employee only coverage for medical, dental, vision, short-term disability, and life insurance
• Pension and long-term disability through Arizona State Retirement System
• Supplemental benefits such as deferred compensation plans and additional life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED