Legal Assistant & Front Desk Coordinator
Arnold & Itkin LLP•Baton Rouge, LA
•Onsite
About The Position
Arnold & Itkin LLP (“AI”) is seeking an experienced, motivated Legal Assistant & Front Desk Coordinator to join their Baton Rouge office. This role supports trial attorneys in high-stakes litigation nationwide. AI is a premier trial firm in the United States, known for securing billions in recoveries and achieving record-setting verdicts and settlements. The firm has offices in Houston, Dallas, Midland, San Antonio, Albuquerque, and Baton Rouge.
Requirements
- Comprehensive knowledge of plaintiff personal injury litigation, including court practices, procedures, and deadlines in both state and federal courts.
- Proficiency in e-filing, docketing deadlines, trial preparation, and calendaring deadlines.
- Ability to handle confidential information with the highest level of discretion.
- Strong work ethic with a proactive approach, sound judgment, attention to detail, flexibility, and the ability to thrive in a fast-paced, demanding legal environment.
- Excellent interpersonal and communication skills, with the ability to collaborate effectively as part of a team.
- Willingness to work extended hours, including evenings and weekends, and to travel as needed.
- Minimum of 4+ years as a litigation legal secretary.
- High school diploma or equivalent.
- Proficiency in E-Filing.
- Advanced proficiency in Microsoft Word, including document formatting.
- Minimum typing speed of 55+ words per minute.
- Valid driver’s license and ability to travel as needed.
Responsibilities
- Staff the front desk by answering calls, greeting guests and vendors, maintaining conference rooms, ensuring overall office appearance, and assisting with legal work.
- Works primarily under the direction of an assigned group of attorneys and/or team members to effectively and efficiently meet Firm and client needs.
- Assist in managing busy and frequently changing calendars, including coordinating travel arrangements, meetings, and events.
- Perform e-filing in state and federal courts, docket deadlines, and assist with trial preparation.
- Prepare and revise a wide variety of documents, including correspondence, memoranda, and legal materials; responsible for proofreading and ensuring proper formatting of all materials.
- Schedule depositions, prepare hearing notebooks, and assist in trial preparation as needed.
- Process expense reports and manage incoming and outgoing communications, including screening telephone calls.
- Coordinate conference calls and travel arrangements.
- Provide assistance to other Legal Secretaries within assigned teams as needed to meet Firm and client demands.
- Organize and prioritize workload to support team efficiency and achieve Firm and client goals.
- Demonstrate professionalism by adhering to all Firm policies, including attendance, dress code, security protocols, and confidentiality requirements.
Benefits
- Top-of-Market Pay
- Discretionary Bonuses (Based on firm profitability, tenure, and performance)
- Medical, Dental, Vision Insurance (AI covers 100% of employee-only medical premium)
- 401(k) Retirement Plan (Employee contributions from day one; Firm contributes 3% of gross pay per paycheck after 1 year, not subject to vesting)
- Employee Assistance Program (EAP)
- Health Savings Account (HSA), if eligible
- Flexible Spending Account (FSA)
- 11 days paid holiday with additional Paid Time Off (PTO)
- Short-Term Disability (100% employer-paid)
- Voluntary Long-Term Disability
- Basic Life & AD&D ($50K provided by firm)
- Accident & Critical Illness coverage
- LifeMart Discounts
- Discounted gym memberships via Well on Target
- Employee & Client Referral Bonuses
- Professional Development Opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
