Legal Assistant & Front Desk Coordinator

ARNOLD & ITKIN LLP • Baton Rouge, LA

7h • Onsite

About The Position

Arnold & Itkin LLP (“AI”) is seeking an experienced, motivated Legal Assistant & Front Desk Coordinator to join their Baton Rouge office. This role supports trial attorneys in high-stakes litigation nationwide. AI is a premier trial firm in the United States, known for securing billions in recoveries and achieving record-setting verdicts and settlements.

Noteworthy results include:
$8 billion punitive damages verdict for single products liability plaintiff;
$557 million verdict for woman hit by a train;
$222 million verdict for widow of man killed in industrial accident;
$205 million settlement for multiple clients on the eve of trial;
$171 million settlement for numerous industrial workers;
$117 million verdict for pregnant woman in tragic car accident;
$110 million settlement for individuals harmed by dangerous products;
$87 million settlement for man who was severely burned while working in an industrial job;
$76.6 million verdict against Johnson & Johnson for failing to warn about side effects of an anti-psychotic drug;
$72 million settlement for man injured in oil field accident;
$44 million verdict for man who lost his leg in a crane collapse;
$41 million verdict in commercial dispute—the largest commercial verdict in the state of Hawaii;
$39.7 million verdict for man injured in a workplace fire.

Requirements

• Comprehensive knowledge of plaintiff personal injury litigation, including court practices, procedures, and deadlines in both state and federal courts.
• Proficiency in e-filing, docketing deadlines, trial preparation, and calendaring deadlines.
• Ability to handle confidential information with the highest level of discretion.
• Strong work ethic with a proactive approach, sound judgment, attention to detail, flexibility, and the ability to thrive in a fast-paced, demanding legal environment.
• Excellent interpersonal and communication skills, with the ability to collaborate effectively as part of a team.
• Willingness to work extended hours, including evenings and weekends, and to travel as needed.
• Minimum of 4+ years as a litigation legal secretary.
• High school diploma or equivalent.
• Proficiency in E-Filing
• Advanced proficiency in Microsoft Word, including document formatting, minimum typing speed of 55+ words per minute.
• Valid driver’s license and ability to travel as needed.

Responsibilities

• Staff the front desk by answering calls, greeting guests and vendors, maintaining conference rooms, ensuring overall office appearance, and assisting with legal work.
• Works primarily under the direction of an assigned group of attorneys and/or team members to effectively and efficiently meet Firm and client needs.
• Assist in managing busy and frequently changing calendars, including coordinating travel arrangements, meetings, and events.
• Perform e-filing in state and federal courts, docket deadlines, and assist with trial preparation.
• Prepare and revise a wide variety of documents, including correspondence, memoranda, and legal materials; responsible for proofreading and ensuring proper formatting of all materials.
• Schedule depositions, prepare hearing notebooks, and assist in trial preparation as needed.
• Process expense reports and manage incoming and outgoing communications, including screening telephone calls.
• Coordinate conference calls and travel arrangements.
• Provide assistance to other Legal Secretaries within assigned teams as needed to meet Firm and client demands.
• Organize and prioritize workload to support team efficiency and achieve Firm and client goals.
• Demonstrate professionalism by adhering to all Firm policies, including attendance, dress code, security protocols, and confidentiality requirements.

Benefits

• Top-of-Market Pay
• Discretionary Bonuses (Based on firm profitability, tenure, and performance)
• Medical, Dental, Vision Insurance (AI covers 100% of employee-only medical premium)
• 401(k) Retirement Plan (Employee contributions from day one; Firm contributes 3% of gross pay per paycheck after 1 year)
• Employee Assistance Program (EAP)
• Health Savings Account (HSA), if eligible
• Flexible Spending Account (FSA)
• 11 days paid holiday with additional Paid Time Off (PTO)
• Short-Term Disability (100% employer-paid)
• Voluntary Long-Term Disability
• Basic Life & AD&D ($50K provided by firm)
• Accident & Critical Illness coverage
• LifeMart Discounts
• Discounted gym memberships via Well on Target
• Employee & Client Referral Bonuses
• Professional Development Opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees