Legal Assistant - Commercial Litigation and Insurance Defense

Gust Rosenfeld PLC • Phoenix, AZ

19m • Onsite

About The Position

Summary:
The litigation legal assistant supports attorneys in managing high-volume commercial litigation and insurance defense cases, drafting documents, and ensuring smooth litigation processes. The role centers on managing case workflows, preparing litigation documents, coordinating with clients, carriers, and courts, and ensuring compliance with procedural rules.

Essential Duties and Responsibilities:
The following duties are not intended to serve as a comprehensive list of all duties performed, only general illustrations of the primary types of work that may be performed. Job descriptions are subject to change as the needs of the firm and requirements of the job change. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function of the position.
Case administration: maintain and organize case files, track deadlines, manage attorney calendars, and coordinate hearings, depositions, and mediations.
Document drafting & formatting: prepare and proofread pleadings, motions, discovery requests ensuring accuracy and compliance with legal standards.
Court filings: handle state and federal filings and ensure compliance with local rules.
Scheduling: managing litigation calendars, scheduling appointments, meetings, and court appearances in compliance with deadlines
Client communication: serve as a liaison with clients, experts, and court personnel to coordinate schedules and gather information as needed.
Other duties as assigned.

Requirements

• Strong understanding of legal terminology, court procedures, and litigation processes.
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines effectively.
• Strong communication and interpersonal skills and the ability to work collaboratively within a team.
• A proactive, solution-oriented mindset with a commitment to delivering high-quality work.
• Proficient in Microsoft Office and legal research databases.
• Strong scheduling, file management, and organizational skills.
• Ability to work independently, proactively, and as part of a team.
• Excellent written and verbal communication skills.
• Discretion and confidentiality in handling sensitive information.
• High school diploma or equivalent (associate’s degree or paralegal certificate preferred).
• At least 3 years of current Arizona experience as a legal assistant with a focus on commercial and insurance defense litigation.

Responsibilities

• maintain and organize case files
• track deadlines
• manage attorney calendars
• coordinate hearings, depositions, and mediations
• prepare and proofread pleadings, motions, discovery requests ensuring accuracy and compliance with legal standards
• handle state and federal filings and ensure compliance with local rules
• managing litigation calendars
• scheduling appointments, meetings, and court appearances in compliance with deadlines
• serve as a liaison with clients, experts, and court personnel to coordinate schedules and gather information as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED