Legal Assistant 1 | Torts Division | Tumwater
About The Position
The Attorney General’s Office is recruiting for a permanent full time Legal Assistant 1 in the Torts Division. This position is located in Olympia, Washington, and is represented by the Washington Federation of State Employees (WFSE). The Torts Division defends tort claims and lawsuits against all state agencies, officers and employees. Many cases are based on actions brought under theories of liability for state actions such as highway design, release of inmates, injuries on state property, medical malpractice, employment, childcare and custody, auto accidents, maritime injuries, false arrests and unreasonable force. Tort attorneys also provide legal and risk management advice to the Office of Financial Management and state agencies on tort matters. This position supports the office’s mission in providing legal support functions and services by assisting attorneys and professional staff in the Corrections Division.
Requirements
- High School diploma or equivalent and two years of clerical experience including a minimum of one year of experience in a legal environment
- Two years of legal office experience
- A combination of three years of college education and/or relevant experience
- A two year degree in Legal Secretary Studies, Paralegal studies or related field of study
- Pay close attention to detail
- Be adaptable and flexible to changing priorities
- Communicate effectively
- Follow instructions (written & verbal)
- Take initiative
- Organize and manage high workload & document intake
Nice To Haves
- Previous experience in the legal field, customer services and/or office reception
Responsibilities
- Under general supervision, performs routine administrative support using division standard forms, prepares and proofreads documents and correspondence.
- Prepares and sends New Claim Letters and Legal Hold Notices to appropriate clients.
- Calendars and tickles all important dates per Torts Policies and Procedures.
- Monitors and dockets receipts of records.
- Keeps appropriate team members appraised of when documents are received and where they can be located in the filing systems.
- Performs data entry into CMS database, including tracking logs and hyperlinking to electronically stored records.
- Monitors and maintains complex electronic and manual internal filing systems for the trial team per specifications, to include ascertaining document type and category, scanning and saving to correct electronic folders with appropriate naming convention, and filing into hard copy file.
- Prepares documents and case binders.
- Photocopies, scans, organizes, bates numbering in Adobe Pro, and assembles documents, evidence, exhibits and other materials ensuring exact duplication of originals.
- Assists team by monitoring document production and requests for information.
- Processes invoices, vouchers, and travel reimbursements.
- Opens, closes, and archives case files in accordance with AGO policies and requirements, including promptly providing lift hold notices to clients.
Benefits
- Medical/Dental/Vision for employees & dependent(s)
- Vacation, Sick, and Other Leave
- 11 Paid Holidays per year
- Public Employees Retirement System (PERS) plans
- Life Insurance
- Dependent Care Assistance
- Flexible Spending Accounts
- Public Service Loan Forgiveness
- Tuition Waiver
- Deferred Compensation
- Employee Recognition Leave
- Flexible schedules
- part-time/hybrid telework options
- A Wellness Program
- an Infants in the Workplace Program
- the Employee Assistance Program, which provides counseling, webinar, and other cost-free support resources
- Numerous employee-driven affinity groups to foster community and connection, including Bereavement, Elder Care, Parenting, POC, LGBTQ+, Veterans and more
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
