Legal Administrative Specialist
KMRG, LLC•Providence, RI
•$40 - $45•Onsite
About The Position
KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are seeking an experienced Legal Administrative Specialist to support the U.S. Attorney’s Office for the District of Rhode Island (USAO RI) in Providence, Rhode Island. In this role, you will support the witness management process before, during, and after grand jury proceedings and trials, including witness appearances, travel, lodging, reimbursement, and coordination with USAO personnel and other agencies.
Requirements
- Excellent written and oral communication skills
- Thorough knowledge of legal research tools
- Demonstrated ability to review legal and non-legal documents, including motions and briefs
- Ability to manage multiple priorities and consistently produce accurate work
- Ability to meet established deadlines and work effectively as part of a team
- Ability to interact with staff and witnesses in a professional, courteous, and tactful manner
- High school diploma required
- Working knowledge of legal procedures and specialized fact-witness terminology
- Must pass a National Agency Check with Inquiries (NACI) or receive an approved waiver before starting
Responsibilities
- Work directly with witnesses before, during, and after grand jury proceedings and trials
- Coordinate witness appearances for court, pretrial conferences, and grand jury proceedings
- Provide appearance details, travel documents, instructions, and reimbursement information
- Meet witnesses upon arrival, provide courtroom orientation, and accompany them to court as needed
- Identify special circumstances or witness needs requiring review by an Assistant United States Attorney
- Respond to witness questions regarding appearances, travel, lodging, and reimbursement
- Arrange witness travel and lodging in accordance with DOJ and USAO procedures
- Prepare special travel authorization documents and obtain approval before making arrangements
- Collect required documentation and signatures for witness reimbursement
- Prepare and submit witness vouchers and related reimbursement documentation
- Provide timely information on pending and completed vouchers to the payment center
- Maintain required documentation and reconcile Government Travel Accounts
- Receive visitors and field witness calls, questions, and other inquiries
- Prepare recurring documents in accordance with required styles and formats
- Compose routine letters using legal procedures and fact-witness terminology
- Track hearings, trial dates, grand jury proceedings, and scheduling conferences
- Maintain calendars or databases of active and pending witness appearances when requested
- Perform related administrative and logistical duties supporting witness management
- Establish and maintain witness files, documents, databases, and tracking records
- Assemble documents and information required for witness files and retention
- Maintain witness records in accordance with DOJ regulations and established procedures
- Protect confidential witness and case information
- Gather required documentation for travel, reimbursement, and witness files
- Confer with Assistant United States Attorneys about witness appearances and special circumstances
- Coordinate with the Court, Probation, Pretrial Services, and the U.S. Marshals Service
- Coordinate with investigative agencies and other Government counterparts as needed
- Gather information needed to support witness appearances, travel, and reimbursements
- Escalate special authorizations, unusual circumstances, and scheduling issues as appropriate
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
