Casual Seasonal Legal Administrative Specialist I - III Criminal Division

State of Delaware•Dover, DE

8d•Onsite

About The Position

The Delaware Department of Justice is seeking exceptional, highly motivated individuals to join the Criminal Division as a casual/seasonal Legal Administrative Specialist in the Sussex County Misdemeanor Trial Unit. Legal Administrative Specialists at the Delaware Department of Justice play a vital role in supporting the work of the Criminal Division in Sussex County. Legal Administrative Specialists provide essential administrative and legal support to Deputy Attorneys General and staff within the Misdemeanor Trial Unit. Responsibilities may vary as operational need necessitates, but in this assignment, generally include preparing and maintaining DUI related legal case files and documentation; conducting criminal record checks; requesting police and investigative reports; typing and proofreading legal correspondence and documents; assisting with discovery preparation; scheduling and maintaining calendars; preparing subpoena lists; filing documents; and ensuring accurate and organized case records. These positions require strong organizational and communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Legal Administrative Specialists also interact professionally with law enforcement, victims, witnesses, and members of the public and may provide back-up coverage for the main Criminal Division Receptionist during absences. This is a Casual/Seasonal position, currently approved to work up to 37.5 hours per week and is non-pension eligible without healthcare and/or other benefits.

Requirements

Possession of an associate’s degree or higher.
Knowledge of legal terminology.
One year of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
One year of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
One year of experience in using standard computer software programs for word processing, spreadsheets or databases.
Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Possession of a bachelor’s degree or higher.
Three years of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
Three years of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
Three years of experience in using standard computer software programs for word processing, spreadsheets or databases.
Three years of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Six months’ experience in legal terminology.
Six months’ experience in interpreting laws, rules, regulations, standards, policies, and procedures.
Two years of experience: Coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
Two years of experience: In document processing, which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
Two years of experience: Using standard computer software programs for word processing, spreadsheets or databases.
Two years of experience: Using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Two years of experience: Preparing legal documents.
Two years of experience: Interpreting laws, rules, regulations, standards, policies, and procedures.
Five years of employment with the Department of Justice in a similar capacity.
Six years of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
Six years of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
Six years of experience in using standard computer software programs for word processing, spreadsheets or databases.
Six years of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Four years of experience preparing legal documents.
Four years of experience interpreting laws, rules, regulations, standards, policies, and procedures.

Nice To Haves

Back-up coverage for the main Criminal Division Receptionist during absences.

Responsibilities

Preparing and maintaining DUI related legal case files and documentation
Conducting criminal record checks
Requesting police and investigative reports
Typing and proofreading legal correspondence and documents
Assisting with discovery preparation
Scheduling and maintaining calendars
Preparing subpoena lists
Filing documents
Ensuring accurate and organized case records
Applies agency laws, rules, regulations, policies, and procedures in maintaining and processing agency information.
Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies, and procedures.
Assures effective coordination of operational functions for assigned unit/attorneys.
Arranges for the delivery of legal paperwork.
Types correspondence and legal paperwork.
Schedules, coordinates, and confirms court dates, appointments, interviews, intakes, and meetings.
Establishes tracking and monitoring systems and conducts follow up to ensure timely resolution of matters.
Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable legal documentation.